Operations Manager IV

eTeam Inc.

Menlo Park, CA
14 days ago
Remote

$70–$80 Per Hour

Highlights

2. Tooling Implementation & Testing Serve as business-side implementation and testing lead for the team's new portfolio management platform as it replaces legacy spreadsheets and trackers. 1. Internal Approvals Facilitation (ATP / CA) Run the weekly approval cadence end to end: intake, materials prep, pre-read routing, tracking, and follow-through.

Numbers & Facts

Location	Menlo Park, CA ( Remote)
Industry	Other/Not Classified
Salary	$70–$80 Per Hour
Company Size	100 to 499 employees
Year Founded	1998
Website	www.eteaminc.com

Description

Job Role: Operations Manager IV
Location: Remote
Duration: 8+ Months

Core Responsibilities
1. Internal Approvals Facilitation (ATP / CA)

Run the weekly approval cadence end to end: intake, materials prep, pre-read routing, tracking, and follow-through
Quality-control approval decks and intake submissions against templates distinguish legitimate gaps from missing information and chase down owners
Maintain the approvals tracker as the source of truth: submission dates, return dates, actual approval dates, and links to decks and approval records
Coordinate cross-functional team sign-offs (finance, space, legal, DEC, energy) and keep stakeholders aligned on SLAs
Support preparation and logistics for live deal reviews, including deck assembly and post-meeting follow-up
Maintain the approvals hub site, process documentation, workflow diagrams, and glossary

2. Tooling Implementation & Testing

Serve as business-side implementation and testing lead for the team's new portfolio management platform as it replaces legacy spreadsheets and trackers
Define and test requirements for approval workflows, notifications, and phase-transition gates; log and triage feedback with the engineering team
Validate data quality and field mapping; drive cleanup and migration of legacy records
Support access control administration and routing of access requests
Run user testing sessions, build testing scenarios, and capture structured feedback

3. Leadership Communications

Draft clear, concise updates and announcements for director and VP audiences, tailored to differing stakeholder preferences
Prepare pre-reads, summaries, and status updates ahead of leadership reviews
Maintain distribution lists and notification groups; ensure the right people get the right level of detail

4. Reporting

Maintain and improve dashboards and recurring reporting on approvals status, pipeline, and cycle time, including a 2-week and 30-day look-ahead
Produce recurring operating reviews and ad hoc analyses for leadership
Partner with data and analytics counterparts to align reporting on common sources of truth

5. Process Improvement

Document current-state workflows, surface gaps and bottlenecks (including the "limbo" states between formal steps), and propose scalable fixes
Identify and implement automation opportunities to reduce manual effort in deck assembly, tracking, and notifications
Build and maintain playbooks, templates, and standards so processes survive personnel changes

6. Change Management

Plan and execute rollout and adoption for process and tooling changes: comms plans, training sessions, office hours, and user guides
Coordinate "train the trainer" enablement across teams
Track adoption, gather feedback, and iterate

Minimum Qualifications

5+ years in business operations, program/project coordination, or process management
Demonstrated experience running a recurring, deadline-driven process with executive stakeholders
Experience gathering requirements and partnering with engineering or product teams on internal tool implementation and UAT
Proficiency with Google Workspace (Docs, Sheets, Slides) and project tracking tools
Strong written communication, including the ability to write concisely for senior leadership
Analytical and organizational skills with high attention to detail while managing many parallel workstreams
Capacity to maintain confidentiality and handle highly sensitive information with discretion

Preferred Qualifications

Experience in data centers, real estate development, energy, infrastructure, or capital projects
Experience with internal approval, governance, or capital-authorization processes
Experience with data visualization or dashboarding tools
Experience with change management and user adoption for internal platforms
Certification in project management or operations management (e.g., PMP, Agile)

About Company

Looking for a great job? Join eTeam. We’re looking for talented staffing professionals to join our staff. We also provide contract assignments and full-time jobs at Fortune 2000 Companies. We’ve been named one of the best companies to work for by Staffing Industry Analysts and New Jersey Business.