Job title: Operations Manager III
Location: Bell Gardens, California
Work Arrangement: Remote
Contract Duration: 4 months with the possibility for extension
Pay Rate: $45-50 per hour on a W2
Job Summary
We are seeking an experienced Business Operations Manager to support budget, procurement, contract, and vendor management operations. This role will serve as the central intake point for budget and vendor requests, ensuring requests are properly logged, triaged, routed, and tracked through completion.
The ideal candidate has experience managing budgets, vendor contracts, procurement processes, forecasting, accruals, and multiple operational workstreams. This individual should be highly organized, analytical, detail-oriented, and comfortable working independently while collaborating with cross-functional partners.
Key Responsibilities
Budget & Financial Operations
- Serve as the central intake point for budget and vendor requests, including logging, triaging, routing, and tracking requests.
- Own and maintain budget trackers, ensuring accuracy and completeness of financial information.
- Track and reconcile budget utilization, invoices, accruals, forecasts, and financial commitments.
- Analyze actual performance against forecasts and identify discrepancies or changes.
- Deliver monthly and quarterly reporting on budget status, utilization, forecasting, and program health.
- Recommend and implement improvements to budget management processes.
- Support financial tools and systems while maintaining consistency of information across sources.
- Oversee a portfolio of $10M+ in vendor spend, supporting compliance and operational efficiency.
Contract, Procurement & Vendor Management
- Manage the full vendor and contract lifecycle, including renewals, procurement activities, invoicing, and accrual tracking.
- Maintain a contract renewal calendar with 90-day renewal alerts and portfolio status tracking.
- Coordinate with Sourcing and other stakeholders on PR/PO processing, vendor onboarding, and contract status.
- Initiate and coordinate required TPA, NDA, Buy@, and PDR reviews.
- Develop and maintain vendor onboarding runbooks and processes.
- Support vendor quality reviews, issue remediation, and ongoing operational improvements.
- Manage biweekly vendor communications and provide clear status updates.
Business Operations & Reporting
- Manage intake and ticketing workflows for request management and status updates.
- Collaborate with Finance, Sourcing, program teams, and external vendors.
- Track multiple concurrent workstreams while managing competing priorities and deadlines.
- Prepare clear written reports, presentations, and stakeholder communications.
- Use Google Sheets and Tableau for budget tracking, reconciliation, analysis, and reporting.
- Utilize Buy@, Contracts Hub, and GSD Tasks to support business operations.
- Work independently with minimal supervision while maintaining strong organization and follow-through.
Minimum Qualifications
- Experience managing vendor contracts, vendor operations, procurement, or business operations.
- Strong experience with budget and financial tracking, including reconciliation, accruals, invoicing, and forecasting.
- Knowledge of procurement processes, including PR/PO processing and vendor onboarding.
- Strong proficiency with Google Sheets, including formulas, financial tracking, and reporting.
- Experience with Tableau for reporting and data analysis.
- Experience supporting intake or ticketing workflows.
- Ability to manage multiple workstreams and competing deadlines.
- Strong analytical, organizational, and problem-solving skills.
- Excellent written communication and stakeholder management skills.
- Ability to work independently in a fast-paced environment.
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