Operations Manager for Home Care Agency

Qualifications:2+ years of operations or supervisory experience in private duty home care, senior living, healthcare services, or high-volume service operations (hospitality, retail, field ops).Demonstrated ability to manage hourly workers, handle difficult conversations, and enforce policies. Strong tech fluency (experience with home care EMRs like AxisCare, ClearCare/WellSky, or similar systems is a major plus).Excellent organizational skills and calm under pressure in a fast-paced environment.

Pay: $75,000 - $85,000 / year base salary + Quarterly Performance Bonuses (up to $10,000/year bonus potential)Job Type: Full-time (W-2)About Us:We are a premier, local private duty home care agency ($2M+ revenue) in the East Bay. We are seeking a high-energy, execution-focused Operations Manager to take full ownership of daily office workflows, caregiver scheduling, staff accountability, and client satisfaction.Key Responsibilities:Daily Office Leadership: Manage day-to-day office operations, caregiver shift allocation, real-time schedule changes, and EVV compliance using our agency management system (AxisCare).Team Accountability: Direct and supervise office coordination staff and field caregivers; hold employees accountable to attendance, care plans, and agency service standards.Escalation Management: Handle urgent caregiver call-outs, client family inquiries, and field incidents with professionalism and immediate problem-solving.Operational Quality & Compliance: Audit caregiver log notes, oversee billing and payroll preparation accuracy, and maintain strict state home care compliance.Quarterly Performance Bonus Structure: In addition to base salary, you will earn quarterly performance bonuses based on clear, measurable agency metrics:Caregiver Retention & Attendance: Meeting caregiver shift fulfillment and low unexcused absence targets.EVV & Documentation Compliance: Maintaining high electronic visit verification rates and timely chart audits.Client Satisfaction & Retention: Maintaining high client service scores and minimizing service cancellations.Qualifications:2+ years of operations or supervisory experience in private duty home care, senior living, healthcare services, or high-volume service operations (hospitality, retail, field ops).Demonstrated ability to manage hourly workers, handle difficult conversations, and enforce policies.Strong tech fluency (experience with home care EMRs like AxisCare, ClearCare/WellSky, or similar systems is a major plus).Excellent organizational skills and calm under pressure in a fast-paced environment.