Operations Manager & Executive Assistant to the AVPTL

Position Details

Position Information

About Us

Howard Community College (HCC) is an exciting place to work, learn, and grow!

Howard Community College values diversity among its faculty, staff and student population. We are an innovative institution that is committed to responding to the ever-changing needs and interests of a diverse and dynamic community. No matter where you want to go in your career, you can get there from here!

Position Title Operations Manager & Executive Assistant to the AVPTL FLSA Exempt FT/PT Full Time Hours Per Week 37.5 Work Schedule M-F 8:30-5 Grade 13 Compensation Range $60,663-79,702 Summary

This role supports the Associate Vice President of Teaching and Learning (AVPTL) by supporting contract lifecycle management, operational workflows, and data-driven process improvements across multiple academic divisions. The role supports the administration and compliance of faculty contracts, stipends, and additional assignments through centralized systems, ensuring alignment with institutional policies, union agreements, and regulatory requirements. An operations manager and executive assistant to the AVPTL must be a resourceful, detail-oriented, high-performing self-starter with the capacity to interact and engage with divisional leadership, faculty, and staff in an active and high-demand environment. This is an excellent opportunity for an individual who is organized, collaborative, flexible, and team oriented.

This position serves as a key liaison between leadership, faculty, and divisional staff, driving workflow efficiency, ensuring data integrity, and supporting operational decision making. The role exercises independent judgment in managing high-volume contract processes, optimizing systems, and implementing continuous improvement initiatives to enhance effectiveness, compliance, and scalability.

Essential Role Responsibilities

• In close collaboration with academic divisions and the AVPTL, support the intake and governance of faculty contract assignment requests across multiple academic divisions to ensure compliance with union agreements and institutional policies.
• Serve as key liaison and guide the end-to-end contract lifecycle management for faculty temporary and additional assignments, overload stipends, and travel and office space requests and other tickets approvals involving the AVPTL using SaaS (e.g., Team Dynamix).
• Review and facilitate contract validation and processing in alignment with preauthorized approvals and signatory protocols.
• Manage high-volume contract operations (50-90 daily reviews during peak cycles and 20-40 during non-peak periods), ensuring accuracy, compliance, and adherence to service-level timelines.
• Analyze, track, and monitor TDx workflows, leading workflow updates and improvements as needed
• Assist the AVPTL with Faculty Handbook, ensuring policies, procedures, and standards remain current, compliant, and aligned with institutional and union regulatory requirements.
• Collaborate with staff, faculty, and leadership to drive efficient and aligned workflow processes.
• Support AVPTL in operational and administrative functions, including travel coordination, procurement and requisitions, P-card reconciliation, budget tracking, and resource planning to ensure efficient and compliant divisional operations.
• Ability to work independently, organize resources, and accept responsibility for completing assignments with minimal or no supervision.
• Coordinate office space allocation, internal meetings, and event initiatives at the request of AVPTL.
• Coordinate and align operational support for the AVP, ensuring administrative processes reflect divisional priorities and strategic objectives.

Minimum Education Required Bachelor's degree Experience Required

• Bachelor's degree in a related field with progressively responsible experience in contract administration, academic/business operations, or a related area
• Demonstrated experience managing high-volume contract lifecycle processes with compliance oversight
• Knowledge of contract management principles, regulatory requirements, and union or institutional policies
• Experience supporting policy governance and formal documentation processes, such as faculty handbooks
• Proficiency in data analysis, reporting, and enterprise/SaaS systems (e.g., Team Dynamix or similar platforms) • Ability to coordinate cross-functional workflows and collaborate effectively with diverse stakeholders
• Strong organizational, analytical, and problem-solving skills, with the ability to manage multiple priorities in a fast-paced environment
• Working knowledge of financial processes, including requisitions, reconciliations, and budget tracking
• Excellent communication skills, attention to detail, and ability to handle sensitive information with discretion
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint)

OTHER REQUIREMENTS

• Ability to write clearly and concisely, including extensive knowledge of spelling, grammar and language usage.
• Ability to work effectively with diverse segments of internal and external college constituencies.
• Ability to use initiative to define and resolve problems.
• Ability to maintain strict confidentiality.
• Ability to work independently.
• Regular attendance is a requirement for this job.
• Performs all duties while considering the impact of any actions on the college's sustainability initiatives in the areas of environmental stewardship, social responsibility, and economic prosperity.

Minimum and Preferred Qualifications Physical Demand Summary

Requires extensive coordination with internal and external constituents. Extended hours required during peak periods and special events. Fast-paced office environment with frequent interruptions and distractions.

Supervisory Position? No Division Teaching & Learning Services Department Teaching & Learning Services

Posting Detail Information

Posting Number B680P Number of Vacancies 1 Best Consideration Date 10/21/2026 Job Open Date 10/07/2026 Job Close Date Continuous Recruitment? No Job Category Staff Benefits Summary

Howard Community College offers competitive salaries, excellent medical and dental selections, tuition reimbursement and paid leave programs. As a participating member of the Maryland Retirement and Pension System, HCC offers two retirement options: The Pension, which requires a 7% employee contribution and The ORP, a 403(b) with a 7.25% employer contribution only. Employees in positions that do not require a bachelor's degree must participate in The Pension. Employees that possess a bachelor's degree and hold professional positions that require a bachelor's degree may choose to participate in either The Pension or The ORP.

Applicant Instructions

• Pre-employment criminal background investigation is a condition of employment.

HCC is interested in all qualified applicants who are eligible to work in the United States. However, HCC will generally not sponsor applicants for work visas. Due to HCC policy, only employees living in states contiguous to Maryland are eligible for work at HCC and include Virginia, West Virginia, Washington DC, Pennsylvania. Candidates must live in the commutable area or willing to relocate at their own expense if offered the position because HCC does not offer relocation benefits.

Please complete the entire HCC Employment Application (Candidates will be evaluated on completing the college's application in full).

Quick Link for Internal Postings https://howardcc.peopleadmin.com/postings/6166 EEO Statement

Howard Community College (HCC) is an Equal Employment Opportunity & Affirmative Action employer & values diversity within its faculty, staff & student population. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, gender, sexual orientation, gender identity, genetic information, disability or protected veteran status.

HCC understands that persons with specific disabilities may need assistance with the job application process and/or with the interview process. For confidential assistance with the job application process, please contact the Office of Human Resources at 443-518-1100.

Reference Collection

References

Minimum Requests 3 Maximum Requests 3 Cut-off Date Special Instructions to Reference Provider

Supplemental Questions

Required fields are indicated with an asterisk (*).

• • Do you have a bachelor's degree or higher?
• Yes
• No

Documents Needed to Apply

Required Documents

• Resume
• Cover Letter

Optional Documents