Operations Coordinator

Operations Coordinator - - 32408 - UCLA Health

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Operations Coordinator

General Information

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Work Location: Los Angeles, CA, USA

Onsite or Remote

Flexible Hybrid

Work Schedule

Monday-Friday, 8:00am-5:00pm

Posted Date

08/13/2026

Salary Range: $35.23 - 53.67 Hourly

Employment Type

2 - Staff: Career

Duration

Indefinite

Job #

32322

Primary Duties and Responsibilities

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The UCLA Clinical and Translational Science Institute (CTSI) Grants Submission Unit (GSU) is seeking a Research Operations Coordinator to support faculty and research teams throughout the NIH grant submission process. The incumbent will coordinate grant activities from development through submission, including identifying funding opportunities, drafting and editing application materials, preparing professional correspondence, managing timelines, coordinating meetings, and ensuring submission components are accurate and complete. The role will also support Institutional Training Grant applications and provide operational assistance to the GSU as needed. The ideal candidate is a highly organized and detail-oriented professional with excellent writing and editing skills, strong project coordination abilities, and the ability to effectively communicate and collaborate with faculty, researchers, and stakeholders across diverse departments.

Hourly range: $35.23-$53.67

Job Qualifications

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Required:

• Strong competency in critical thinking and writing.
• Demonstrated skill in working efficiently as part of a collaborative team, sharing responsibility and ability to establish and maintain cooperative working relationships, to create meaningful connections and communication with people at all levels.
• Analytical skills to formulate logical solutions, develop alternative solutions and to make recommendations based on situational judgment, problem solving, and inductive reasoning.
• Ability to handle multiple projects with various deadlines.
• Skill in working independently with moderate supervision and to actively seek additional responsibility, comfort with flexibility in daily tasks due to changing demands.
• Strong attention to detail; persistence; proactivity; decisiveness.
• Commitment to team work/team building and open communication.
• Minimum 2 years of experience working in an office environment preference of working in an academic setting with grant administration.

Preferred:

• Access Database knowledge a plus.
• Some experience in grant applications.

As a condition of employment, the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer.

Current/former UC employees are subject to a personnel file review.

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