Operations Coordinator

Minimum Requirements

• Possess good judgment and in good health - must pass the job description physical capacity functions test.
• High school diploma or its equivalent.
• Three years of administrative assistant and or clerking experience.
• Proficient computer and math skills with strong data entry skills
• Proficient in MS Office (Word, Excel, Outlook).
• Communication skills and positive interactions with a variety of customers (internal and external) and vendors required.
• Consistent and dependable attendance to support business operations and team needs
• Valid State of Hawaii driver’s license, Class 3 or higher to be able to operate an automobile or SUV.  Acceptable driving record.
• Must submit and pass a drug screening and security background check.
• Obtain a TWIC security card.

Preferred Requirements

• Experience in Maintenance Management and Purchasing
• Experience for construction materials or manufacturing industry.
• Experience using JDE, spreadsheet servers, BI, Kronos.

Duties and Responsibilities

• Organizes and maintains files for Cement Division to include but not limited to personnel files, Tool Box and Safety Committee Minutes, Compliance Suite, Equipment Pre-Checks.
• Prepare New Hire and Site-Specific Safety orientation materials and assist with orientation(s) – includes acquiring employee badges, TWIC Cards, MARSEC Training, etc.
• Manage Division maintenance work orders using company IT tools and systems
• Maintain Asset Control Forms to ensure new, retired, or transferred equipment is accurately recorded and processed in a timely manner in appropriate IT Systems to include JDE.
• Participate in Division safety training program.
• Coordinates Division personnel travel, PPE Safety requirements.
• Conducts drug and alcohol tests for the Division.
• Provides assistance to the cement division personnel as needed and serves as backup support to the billing clerk/admin receptionist ensuring continuity of operations including arranging travel and lodging in accordance with company travel policies.
• Regular phone interactions, email and computer application work.
• Adheres to all company policies, procedures and business ethics codes and ensures that they are communicated and implemented within the team.
• Always works safely and takes action to prevent any and all unsafe actions, processes and behaviors.  Ensures company safety goals are achieved and be a role model of company safety and environmental policies, procedures and behaviors.
• Promotes company’s Mission and Vision statements.
• Performs other duties as assigned

Knowledge, Skills, and Abilities

• Excellent verbal and written communication skills.
• Strong organizational skills.
• Proficient working knowledge of MS Office (Word, Excel and Outlook) and able to learn additional required software programs.
• Able to meet tight project deadlines while maintaining quality results.
• Utilization of company computer, various software programs and other office equipment. Use of IT products to manage deadlines, communicate with others, and develop spreadsheets (e.g. EXCEL).
• Use of company IT programs to manage work orders.
• Ability to handle multiple priorities with short deadlines while maintaining quality results.
• Able to work on weekends as required.
• Able to work in varying environments including main offices, office trailers, batch plants, jobsites, etc.
• Responsible, self-starter with good work ethic.
• Able to work independently with minimal supervision