Operations Coordinator (0079338T)

Operations Coordinator (0079338T)

Location

UH Manoa, Honolulu, HI

Job Type

Full-Time Temporary

Job Number

2026-02100

Department

University of Hawaii at Manoa - Office of the Vice Provost for Research and Scholarship

Opening Date

10/02/2026

Closing Date

10/16/2026 11:59 PM Hawaii

Position Number:

0079338T

Description

Title: Operations Coordinator (Strategic Programs, Grants & Partnership Manager)

Position Number: 0079338T

Hiring Unit: OFFICE OF THE PROVOST, OFC OF VP FOR RES & SCHOLAR, OFC OF VP FOR RES & SCHOLAR

Location: UH at Manoa

Date Posted: October 2, 2026

Closing Date: October 16, 2026

Band: B

Salary: salary schedules and placement information

Full Time/Part Time: Full-time

Month: 11-month

Temporary/Permanent: Temporary

Duties and Responsibilities

1. *Reports directly to the Vice Provost for Research and Scholarship (VPRS) and works collaboratively with Deans, Research Directors, and campus leadership to coordinate strategic efforts supporting externally funded programs and initiatives.

2. *Identifies and tracks federal funding opportunities, Intergovernmental Service Agreements (IGSAs), contracts, and other government-funded initiatives that align with UH Manoas research strengths, faculty expertise, and institutional priorities.

3. *Coordinates the development of complex, multi-college proposals, working with faculty, Deans, researchers, and campus units to develop and submit major federal grant and contract proposals.

4. *Monitors external funding priorities and opportunities and works with campus partners to identify potential funding opportunities and coordinate efforts to pursue them.

5. *Reviews labor market data, economic conditions, and industry needs to identify workforce gaps and provide information for research, education, and training efforts at UH Manoa.

6. *Coordinates OVPRS workforce assessments across key economic sectors in Hawaii to understand workforce needs and identify ways UH Manoa can contribute through its research, academic programs, and expertise.

7. *Works with the Office of Innovation and Commercialization (OIC) to work with private industry, trade organizations, and government agencies on joint federal and corporate proposals and other projects.

8. Builds and maintains relationships with local and national companies on workforce and economic development projects, including opportunities for collaboration, funding, and applied research.

9. *Serves as a point of contact for the VPRS, Deans, Directors, faculty, and external sponsors on the development and implementation of multi-college projects and initiatives.

10. Tracks project milestones, deliverables, timelines, performance measures, and reporting requirements for workforce-related federal grants, contracts, and IGSAs and follows up with project teams to make sure requirements are met.

11. Works with UH Foundation development officers and program staff on projects involving philanthropic and sponsored funding and helps ensure that each funding source is handled according to its requirements.

12. Other duties as assigned.

• Denotes Essential Functions

Minimum Qualifications

1. Possession of a baccalaureate degree in Business Administration, Public Administration, Public Policy, Higher Education Administration, or related field and 5 years of progressively responsible professional experience with responsibilities for grant development, government funding, intergovernmental agreements, workforce development, or strategic program development; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.

2. Considerable working knowledge of principles, practices and techniques in the area of federal grants, contracts, or Intergovernmental Service Agreements (IGSAs) as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts, principles and methodologies.

3. Considerable working knowledge and understanding of applicable federal and state laws, rules, regulations and theories and systems associated with federal grants, contracts, or Intergovernmental Service Agreements (IGSAs).

4. Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective, innovative and timely manner.

5. Demonstrated ability to interpret and present information and ideas clearly and accurately in writing, verbally and by preparation of reports and other materials.

6. Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals.

7. Demonstrated ability to operate a personal computer, apply word processing software, and proficiency using Microsoft Office applications (Word, Excel, Outlook, and PowerPoint) and Google Workspace applications (Docs, Sheets, Drive, Gmail, and Calendar).

8. If applicable, for supervisory work, demonstrated ability to lead subordinates, manage work priorities and projects, and manage employee relations.

9. Demonstrated knowledge of workforce and economic development practices and the ability to analyze workforce trends and facilitate collaborative initiatives across public, private, and community sectors.

10. Demonstrated ability to collaborate effectively with organizational leadership, multidisciplinary teams, and subject matter experts in support of proposal development, program execution, and external partnerships.

11. Demonstrated ability to track, research, and evaluate grant, contract, and/or partnership opportunities.

12. Demonstrated ability to draft, edit, and format clear proposals, reports, and communication materials that effectively convey complex programmatic, technical, and strategic concepts.

Desirable Qualifications

1. Familiarity with developing and managing federal Intergovernmental Service Agreements (IGSAs), government service agreements, defense-related initiatives, and/or complex, multi-institutional workforce development programs.

2. Knowledge of the University of Hawaii System, UH Manoas academic colleges and schools, and the Universitys research and academic resources.

3. Knowledge of Hawaiis workforce and economic development priorities, including regional labor market trends, industry needs, and emerging workforce opportunities.

4. Demonstrated experience identifying funding opportunities, matching them with relevant faculty expertise, and coordinating grant proposals across multiple units.

To Apply:

Note: If you have not applied for a position before using NeoGov, you will need to create an account.

Applicants must submit the following:

1. Cover letter indicating how you satisfy the minimum and desirable qualifications;

2. Resume;

3. Names and contact information (telephone number and email addresses) of 3 professional references;

4. Copy of unofficial transcript (official transcripts will be required at the time of hire). Academic record/grade summaries will NOT be accepted. Copy of diplomas will NOT be accepted.) Documents issued from an institution outside the United States of America require a course-by-course analysis with an equivalency statement from an agency having membership with the National Association of Credential Evaluation Services, Inc., verifying the degree equivalency to that of an accredited institution within the USA. Expense of the evaluation shall be borne by the applicant.

IMPORTANT: If multiple applications are received from the same candidate, only the last one will be reviewed. Please DO NOT include any self-identifying photos, REFERENCES TO SOCIAL SECURITY NUMBERS AND BIRTH DATE on any documents within the application packet. All items become the property of the University of Hawaii and will not be returned. Only complete applications will be passed on to the search committee for consideration. Incomplete or unreadable application materials will not be considered.

Inquiries: Robert Wright, 808-956-0813 robertwr@hawaii.edu

EEO, Clery Act, ADA

The University of Hawaii is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status. For more information, visit: https://www.hawaii.edu/offices/eeo/policies/

Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawaii may be viewed at: https://www.hawaii.edu/titleix/help/campus-security/, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.

In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.

Accommodation Request: The University of Hawaii complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: https://www.hawaii.edu/offices/eeo/accommodation-request/

Employer University of Hawaii

Website http://workatuh.hawaii.edu