Operations Associate

This role serves as a primary point of contact for employees, visitors, and external service providers, contributing to an efficient, well-maintained, and customer-focused workspace. Employee pay is based on factors like relevant education, qualifications, certifications, experience, skills, seniority, location, performance, union contract and business needs.

Kforce has a client that is seeking an Operations Associate in San Diego, CA. Summary: The Operations Associate is responsible for delivering high-quality workplace support and ensuring smooth daily operations within the office environment. This role serves as a primary point of contact for employees, visitors, and external service providers, contributing to an efficient, well-maintained, and customer-focused workspace. Key Responsibilities:

• Provide front-line support by answering inquiries, resolving issues, and directing individuals to appropriate resources
• Greet and assist employees and visitors, ensuring a positive and professional experience
• Manage space reservation requests and coordinate workspace and meeting room setups
• Set up and maintain meeting rooms, including catering coordination and audio/visual equipment preparation
• Deliver AV support and troubleshooting before and during meetings and events
• Maintain cleanliness and stocking of general use areas, including copy rooms, coffee stations, and vending areas
• Provide basic technical support for office equipment such as copiers and printers
• Support onsite meetings and events through preparation, logistics, and execution
• Receive, process, and distribute inbound and outbound mail and packages
• Coordinate large-scale duplicating projects, including copying, collating, assembly, and binding
• Track and follow up on customer requests to ensure timely completion
• Perform administrative tasks in accordance with location guidelines
• Serve as a point of contact for external vendors as needed, including vendor escorting
• Assist with preparing and tracking operational reports
• Monitor supply inventory and place orders to maintain adequate stock levels
• Perform daily tasks and maintain accurate records using Microsoft applications

Requirements:

• High School diploma/GED or equivalent
• Strong customer service and communication skills
• Comfortable using a computer and Microsoft Office applications
• Strong attention to detail and organizational skills
• Ability to multitask and manage competing priorities
• Ability to lift and move office supplies/equipment as needed
• Professional demeanor when interacting with employees, visitors, and vendors

Preferred Qualifications:

• Prior experience in office operations, facilities, or hospitality environments
• Experience with AV equipment setup and troubleshooting
• Experience coordinating meeting/event logistics

Key Skills:

• Front Desk/Office Operations
• Customer Service
• Meeting & Event Coordination
• AV Equipment Support
• Mailroom Operations
• Vendor Coordination
• Inventory Management
• Administrative Support
• Microsoft Office Suite
• Multitasking & Organization
• Facilities Support