Operations Associate 2 - Safety, Security & Custodial

Purpose Statement

The job of Operations Associate 2 - Safety, Security & Custodial is done for the purpose/s of Providing all fiscal operational processes for Safety and Security ($5.3m annual budget); assisting all school sites with safety and security processes, inventory, and personnel; managing a variety of security personnel processes; assigning compensation for all security staff; working with Junior Police Academy; overseeing security uniform purchases; managing all permit processes for security personnel; managing grant fund projects; maintaining all District security camera processes; assigning security alarm codes; visiting all District sites to update security processes; assisting help desk and maintenance department; overseeing, daily, additional complex variety of District Security processes.

Essential Functions

• Evaluates security activities/processes, and assigned personnel (e.g., reviewing budget; visiting all District sites regularly; procuring necessary inventory; researching, viewing, and archiving security camera footage, etc.) for the purpose of ensuring functions are performed efficiently and effectively, in compliance with site requirements and established standards.
• Inspects security camera footage; inventory of needed supplies; invoices (e.g., overseeing security processes at all District sites, etc.) for the purpose of ensuring that sites are suitable for safe operations and identifying necessary repairs to facilities and/or equipment; ensuring that all safety and security processes and equipment are operational, according to District regulations.
• Oversees processes and procedures for security (e.g., budget needs and balances, visitor management system and use, security camera system and use, alarm monitoring system and use, etc.) for the purpose of ensuring security; minimizing property damage, equipment loss, and potential liability, and ensuring only authorized staff have access.
• Participates in meetings, workshops, training, and seminars (e.g., meeting with administration, District site personnel, employees, law enforcement partners; travels to sites to train new staff; trains staff during Professional Development; views online training for new technology, etc.) for the purpose of conveying and gathering needed information to develop and maintain District security operations.
• Prepares written materials (e.g., budget, training materials, training registration, meeting notes, grants, invoice reconciliation, etc.) for the purpose of providing necessary preparation and oversight for optimal security operational processes in the District.
• Presents safety and security policies and enforcement procedures to students, staff, and visitors (e.g., explaining all security processes and equipment, etc.) for the purpose of ensuring their understanding of such information and the potential consequences of violation.
• Provides necessary communication (e.g., answers continual daily requests for assistance with security technology by phone, computer, and in person) to provide information and direction regarding daily activities and safety issues.
• Requisition equipment, supplies, and materials (e.g., radios; visitor management system equipment; uniforms; training materials; office supplies; technology equipment, etc.) to maintain the availability of required inventory for safety and security personnel and processes.
• Responds to immediate safety and/or operational concerns (e.g., facility damage, vandalism, alarms, etc.) for the purpose of taking appropriate action or notifying appropriate personnel for resolution.
• Responds to inquiries from staff, students, parents, vendors, administration, and visitors for the purpose of providing information, direction, and taking appropriate action.
• Reviews all safety and security processes and the inventory needed district-wide for safety and security (e.g., providing budgetary allocations for personnel, processes, equipment, etc.) to ensure effective district-wide safety and security.
• Supervises the updating of safety alarms, security codes, camera systems, and security personnel for the purpose of ensuring satisfactory District security operations.
• Supports all District staff and buildings (e.g. Answers inquiries about multiple issues/subjects from multiple people daily. Responds to requests from every building in the district, etc.) for the purpose of ensuring optimal district-wide safety/security operations.

Other Functions

• Performs other related duties as assigned (e.g., search of video camera footage to identify and solve crimes; Search of Power School to determine parents/addresses/contact information in a crisis; securing emergency call-outs for issues in buildings, etc.) for the purpose of ensuring efficient and effective District security and custodial operation at all District sites.

Job Requirements: Minimum Qualifications

Knowledge, Skills and Abilities

KNOWLEDGE is required to perform algebra and/or geometry; read technical information, compose a variety of documents, and/or facilitate group discussions; and solve practical problems. Specific knowledge-based competencies required to satisfactorily perform the functions of the job include: Basic knowledge of all District site safety/security operations; school safety and security practices; all applicable codes, laws, regulations related to safety and security, f knowledge of budget development and financial management.

SKILLS are required to perform multiple technical tasks, and periodic skill upgrades are needed to meet changing job conditions. Specific skill-based competencies required to satisfactorily perform the functions of the job include: assessing safety and security inventory; coordinating and collaborating with district sites, staff, and administration; training new staff; developing projects; communicating effectively; and adhering to safety practices and procedures.

ABILITY is required to schedule a number of activities, meetings, and/or events; often gather, collate, and/or classify data; and consider a variety of factors when using equipment. Flexibility is required to independently work with others in a wide variety of circumstances; analyze data utilizing defined but different processes; and operate equipment using a variety of processes. Ability is also required to work with a diversity of individuals and/or groups; work with data of varied types and/or purposes; and utilize a variety of job-related equipment. Problem-solving is required to analyze issues and create action plans. Problem-solving with data requires independent interpretation of guidelines, and problem-solving with equipment is moderate. Specific ability-based competencies required to satisfactorily perform the functions of the job include adapting to changing work priorities; meeting deadlines and schedules; communicating with persons of diverse backgrounds; being available on-call; working as part of a team; providing budget planning; working seamlessly, with constant interruptions; solving staff and equipment problems; and providing effective safety and security processes at all district sites.

Responsibility

Responsibilities include working under limited supervision following standardized practices and/or methods; directing other persons within a small work unit; directing the use of budgeted funds within a work unit. Utilization of resources from other work units is often required to perform the job''s functions. There is a continual opportunity to impact the organization's services.

Work Environment

The usual and customary methods of performing the job''s functions require the following physical demands:

significant lifting, carrying, pushing, and/or pulling, some climbing and balancing, frequent stooping, kneeling, crouching, and/or crawling, and significant fine finger dexterity. Generally, the job requires 40% sitting, 30% walking, 30% standing. The job is performed in minimal temperature variations and under conditions with some risk of injury and/or illness.

Experience: Job-related experience is required.

Education: Targeted job-related education that meets the organization's prerequisite requirements.

PHYSICAL DEMANDS: The individual who holds this position is regularly required to walk, hear, and speak, and must have close, moderate, and distance vision ability. This individual must be able to travel between district facilities. The position requires moderate travel and physical activity.

TERMS OF EMPLOYMENT: Salary and twelve-month work calendar to be established by the Board of Education. Benefits according to Board policies.

FLSA: Non-exempt

RETIREMENT: Public Education Employee Retirement Systems (PEERS)

CLEARANCES: Criminal Justice Fingerprint/Background Clearance

EVALUATION: Performance of this job will be evaluated in accordance with provisions of the Board's policy on evaluations utilizing the Performance-Based Support Staff Evaluation process.