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Operations Assistant

Spine Medicine and Surgery of Long Island

Ronkonkoma, NY

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JOB DETAILS
JOB TYPE
Full-time
SKILLS
Administrative Skills, Billing, Budgeting, Communication Skills, Continuous Improvement, Contract Management, Detail Oriented, Documentation, Driver's License, Facilities Management, Facilities and Maintenance, Inventory Management, Leadership, Maintenance - HVAC, Maintenance Services, Material Moving, Medicine, Multitasking, Operational Support, Operations, Operations Management, Organizational Skills, Preventative Maintenance, Problem Solving Skills, Progress Reports, Project Tracking, Property Maintenance, Property Management, Record Keeping, Team Player, Time Management, Vendor/Supplier Management, Vendor/Supplier Relations, Waste Management, Work From Home
LOCATION
Ronkonkoma, NY
POSTED
25 days ago
Operations Assistant – Full-Time
Spine Medicine and Surgery of Long Island
Location: Ronkonkoma, NY

Spine Medicine and Surgery of Long Island is a premier, minimally invasive spinal surgery practice providing world-class, cutting-edge spinal care to the Tri-State area. As we continue to expand across Nassau and Suffolk Counties, we are seeking a highly organized, detail-oriented, and proactive full-time Operations Assistant to support our Operations Manager in driving efficiency, vendor relations, and operational excellence.
Position Overview

We are looking for a motivated Operations Assistant to serve as a key partner to the Operations Manager in overseeing daily practice operations. This role requires strong management skills, excellent communication, and the ability to act as a central liaison between leadership, staff and external vendors. 
This is a hands-on role that includes both administrative and physical responsibilities. The ideal candidate is comfortable working in fast-paced environment, assisting with operational tasks on-site, handling physical setup and maintenance needs, and travelling between multiple practice locations as needed. 

Key Responsibilities: 
  • Provide direct support to the Operations Manager  
  • Act as a primary vendor and contractor liaison, managing contracts, renewals, service agreement, and issue resolution
  • Support building facilities management for all practice locations, including:
    • Coordinating building maintenance, repairs, and service requests
    •  Serving as a liaison with landlords, property management companies, and maintenance vendors.
    • Overseeing routine inspections and preventative maintenance schedules
    • Managing facility related vendor contracts (HVAC, cleaning services, waste management, security, etc.) 
  • Tracking and resolving facility issues in a timely and organized manner 
  • Perform hands-on tasks such as assembling equipment, moving supplies, organizing storage areas, and assisting with physical setup of offices or clinical spaces. 
  • Assist with transporting supplies and materials between locations as needed.
  • Travel between Nassau and Suffolk county locations to support operational needs.
  • Oversee routine inspections and preventative maintenance schedules, and manage facility-related vendors.
  •  Manage supplies and inventory, including tracking usage, maintaining stock levels, and coordinating with vendors to ensure timely deliveries.
  • Support the development, execution, and monitoring of projects and operational initiatives, including reporting on progress and outcomes.
  • Assist with financial tracking support. Including monitoring vendor invoices, reconciling supply orders with budgets, and ending flag discrepancies, for review.
  • Maintain accurate records, vendor files, contract documentation, and financial logs with attention to detail and confidentiality.
  • Ensure timely follow-up and completion of tasks and initiatives assigned across teams.
  • Collaborate with staff and leadership to support seamless day-to-day operations and long-term growth initiatives.
Qualifications:
  • Strong work ethic and willingness to jump in and get your hands dirty
  • Comfortable with physical work (lifting, moving, assembling, etc.)
  • Organized and able to manage multiple tasks at once
  • Good communication and problem-solving skills
  • Ability to work independently and as part of a team
  • Valid driver’s license and reliable transportation preferred
  • Basic familiarity with tools, maintenance, or facilities work is a plus
Job Details:
  • Hours: Full-time position, exact schedule may vary (30–39 hours/week)
  • Remote Work: Not available
  • Benefits: Eligibility after a waiting period (specific benefits apply)
Our Workplace Culture:
  • Detail-Oriented: We emphasize accuracy and precision in practice operations
  • Outcome-Driven: We focus on efficiency, measurable results, and continuous improvement
  • People-Centered: We build strong partnerships with staff, patients, and vendors
  • Team-Oriented: We collaborate to achieve the best outcomes for the practice and community

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About the Company

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Spine Medicine and Surgery of Long Island