Operations and Varsity Manager - Esports Student Assistant

Operations and Varsity Manager - Esports Student Assistant

• 532704
• Fairbanks, Alaska, United States
• On Campus
• Student Employee
• Closing on: Jun 30 2027
• Student Assistant 2
• UAF Student Services

Add to favorites View favorites

Alaska Esports runs three varsity teams competing in the National Esports Collegiate Conference and a facility that students make unique, memorable experiences at. The Operations and Varsity Manager will manage the three space Alaska Esports Center, manage the IT ticket system, and manage the 3 varsity teams.

WHAT YOU'LL DO:

• Own the varsity competition calendar: track all match dates, submission deadlines, and NECC reporting requirements across all three varsity titles.
• Serve as the primary point of contact between team captains and program staff on competitive matters.
• Coordinate match-day logistics: facility setup, technology check, broadcast coordination with the Media Manager.
• Track player conduct and flag accountability issues to the program coordinator with documentation.
• Manage the equipment checkout system: process loans, track returns, and maintain accurate inventory records in Google Sheets.
• Conduct equipment audits at the start and end of each semester and flag damage, loss, or items needing replacement.
• Coordinate with Wood Center operations staff on facility access, setup needs, and space conflicts.

Weekly time breakdown:

Hours flex by week. Event weeks shift toward execution; non-event weeks shift toward planning.

The averages below are across the semester, not fixed weekly buckets.

• Roster management, eligibility tracking, and NECC compliance: 5 hrs
• Facility scheduling, equipment checkout, and inventory management: 5 hrs
• Technology troubleshooting and issue documentation: 3 hrs
• Asana project management and operational documentation: 2 hrs
• Match-day coordination and on-site logistics: 2 hrs
• Captain communication and player accountability follow-up: 1 hr
• Weekly all-staff meeting: 2 hr

SHARED STAFF EXPECTATIONS

These apply to every staff member on the team:

• Attend weekly tactical meetings, monthly all-program meetings, and end-of-semester reviews.
• Complete weekly one-on-one check-ins with the coordinator.
• Keep documentation, trackers, and Asana tasks current, without reminders.
• Support program continuity: you are responsible for making sure whoever comes after you can do your job.

WHO WE'RE LOOKING FOR:

No esports background required. We do require:

• Comfortable being the most-prepared person in the room when an event starts
• Able to hold a deadline that other people are depending on
• Willing to write down what went wrong without making excuses
• Clear, professional communication with campus partners and the public
• Comfort taking ownership and making decisions without constant direction
• Availability for evenings and weekends throughout the academic year

NOTE: Events happen evenings and weekends. This is not flexible. If your schedule cannot consistently accommodate that, this is not the right fit.

Bonus not required, but valued:

• Naturally outgoing and personable
• Event planning or production experience
• Familiarity with project management tools (Asana, Notion, etc.)
• Background in esports or gaming communities
• Live event or broadcasting experience

Minimum Qualifications:

Applicant must be enrolled as a UA student taking a minimum of 6 credits per semester with a minimum GPA of 2.0 or a newly enrolled student. Applicant will need to be available for the full academic year (Fall through Spring).

Position Details:

This position is located on the University of Alaska campus in Fairbanks.

This is a Student Assistant 2 Position, minimum starting pay is $16.00 per hour. This recruitment is open to undergraduate students only.

This is a pooled position and applications are reviewed as needed. Submission of an application does not guarantee review or a job offer.

️If you have any questions regarding this position, please contact Kellsey Huizenga, Signers' Business Office HR Coordinator, at kehuizenga@alaska.edu or 907-474-5365.

The University of Alaska (UA) is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing this application or during any phase of the interview process, please contact the ADA team at ua-ada@alaska.edu.

The University of Alaska (www.alaska.edu) is an Equal Opportunity/Equal Access Employer and Educational Institution. The University is committed to a policy of non-discrimination (www.alaska.edu/nondiscrimination) against individuals on the basis of any legally protected status.

The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.

Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act.

All employees at the University of Alaska are expected to uphold the highest standards of ethics and professionalism when conducting or engaged in university business.

• Each university within the University of Alaska system publishes an Annual Security and Fire Safety Report which contains information regarding campus safety and security including topics such as: campus law enforcement authority; crime reporting policies; campus alerts (Timely Warnings and Emergency Notifications); fire safety policies and procedures; programs to prevent dating violence, domestic violence, sexual assault and stalking; the procedures the University will follow when one of these crimes is reported; and other matters of importance related to security on campus. The report also contains information about crime statistics for the three most recent calendar years concerning reported crimes that occurred on campus; in On-Campus Student Housing Facilities; in Noncampus buildings or property owned or controlled by the University or a recognized student organization; and on public property within, or immediately adjacent to and accessible from, the campus. The report also contains fire statistics for any fires occurring in an On-Campus Student Housing Facility during the three most recent calendar years.

Access to the reports is available at:

UAA: (Addresses Anchorage campus, Aviation Technology Complex, JBER - Elmendorf Extension, JBER - Richardson Extension, Kenai Peninsula College - Kachemak Bay campus, Kenai Peninsula College - Kenai River campus, Kodiak College, Kodiak High School Extension, Matanuska-Susitna College, Prince William Sound College, and Prince William Sound College - Cordova Extension) Online: https://www.uaa.alaska.edu/students/safety. Request a paper copy in person: UAA Police Department Office at Room 114 of Eugene Short Hall on the Anchorage campus / UAA Dean of Students Office at Room 122 of Rasmuson Hall on the Anchorage campus. Request a paper copy by mail: 907-786-1120 or police@uaa.alaska.edu / 907-786-1214 or uaa_deanofstudents@alaska.edu.

UAF: (Addresses Fairbanks Campus, Bristol Bay Campus, Chukchi Campus, Community and Technical College, Kasitsna Bay Campus, Seward Marine Center, Tok Campus, Kuskokwim Campus, and Northwest Campus) Online: https://www.uaf.edu/orca/files/ASFSR.pdf. Request a paper copy in person: UAF Office of Rights, Compliance and Accountability on the 3rd Floor of Constitution Hall. Request a paper copy by mail: 907-474-7300 or uaf-orca@alaska.edu.

UAS: (Addresses the Juneau Auke Bay Campus, Juneau Technical Education Center, Sitka Campus, & Ketchikan Campus) Online: https://uas.alaska.edu/equity-and-compliance/docs/clery/UAS_ASFSR.pdf. Request a paper copy in person: Hendrickson Building, Suite 202 on the Juneau campus. Request a paper copy by mail: 907-796-6371 or emailing uas.clery@alaska.edu.