| Location | Kenner, LA |
| Salary | $31.12–$37.35 Per Hour |
Operations Administrator
Salary
$31.12 - $37.35 Hourly
Location
2001 34th Street., Kenner, LA
Job Type
Full Time
Job Number
00176
Department
Parks & Recreation
Division
Parks & Recreation - Athletics
Opening Date
09/25/2026
Closing Date
10/5/2026 12:00 PM Central
General Description
DEPARTMENTAL PROMOTIONAL ONLY FOR THE DEPARTMENT OF PARKS AND RECREATION. ONE CURRENT VACANCY.
35 HOURS PER WEEK
Under general supervision, performs highly skilled operational management and administrative work requiring advanced knowledge, independent judgment and responsibility for significant departmental operations, personnel, contracts and partnerships. Work involves providing direct supervision and operational oversight of the Leisure Services Manager and, through that position, oversees the administration of recreational classes, enrichment programs, camps, specialty activities, special events, facility rentals and other assigned Leisure Services functions; managing and coordinating complex departmental administrative functions including budget monitoring, purchasing and procurement, contracts and Cooperative Endeavor Agreements, personnel actions, payroll coordination, financial processes and departmental systems. The position works with considerable independence and regularly coordinates with City departments, employees, supervisors, contractors, vendors and community partners to ensure departmental operations are carried out efficiently and in accordance with City policies, contractual obligations and applicable requirements. Reports to the Director of Parks and Recreation.
Duties of Responsibilities
ESSENTIAL JOB FUNCTIONS
Provides direct supervision and operational oversight of the Leisure Services Manager, including establishing priorities, monitoring performance and program operations, providing guidance and direction, and ensuring assigned Leisure Services programs, special events, facility rentals and partnerships are administered in accordance with departmental objectives, City policies, contractual requirements and approved budgets.
Coordinates work involving City departments, employees, program supervisors, contractors, vendors and community partners and is responsible for monitoring compliance with applicable contracts, agreements, policies and City procedures.
Supports Executive Coordinator with daily payroll data to the computerized time clock from employees via electronic mail from divisions under their supervision to include Leisure and Maintenance. Oversees the payroll documentation of all Leisure Services employees and Maintenance staff.
Oversees budget preparation and tracking as well as Cooperative Endeavor Agreement execution for programs to include: Kenner Cheer teams, Kenner Dance teams, and Adaptive/Special Needs programs
Manages and assists in daily purchasing requests for departmental divisions of Maintenance and Leisure Services; prepares specifications for bids and legislation of Ordinances and Resolutions as deemed by Purchasing guidelines for related department divisions under Leisure Services and Maintenance.
Manages and assists in preparing daily payables, check requests, and deposits as needed related to assigned department divisions; maintains records; calculates and prepares documents for team travel requiring approval from the Director.
Manages purchases for departmental vendors under assigned division.
Coordinates the preparation of departmental contracts related to Leisure Services.
Coordinates, prepares and maintains Personnel Actions forms for employees such as hiring, disciplinary actions, promotions, and terminations.
Produces memorandums for department as requested; maintains signed Civil Service documentation upon directive of supervisors.
Manages and coordinates departmental Cooperative Endeavor Agreements and other partnerships, including monitoring contractual requirements, coordinating with partner organizations, maintaining required documentation, and ensuring departmental obligations and deliverables are completed in accordance with agreement terms and City requirements.
Assists with providing inventory information to the Recreation Maintenance Division for inventory control purposes.
Answers department telephones; directs incoming calls accordingly.
Manages the department's centralized registration system (Civic Rec).
Prepares First Injury documents for screening when an employee has an accident; authorizes and takes to clinic for immediate care or alcohol and drug screening as required.
Prepares insurance documents for any injury on the playground; communicates directly with guardian or parent; handles paperwork with Insurance Division of the Personnel Department.
Communicates with the public relative to providing information as needed daily.
Processes departmental mail as needed.
Receives and/or reviews various records and reports such as electronic mail, purchasing site, check site, payroll form, and United States Cheer Association.
Prepares and/or processes various records and reports such as Personnel Action forms, payroll, contracts, legislation, Ordinances and Resolutions, and purchase orders.
Refers to job description, and maintains compliance with personnel handbook, electronic mail, Purchasing manual, departmental policy guidelines, codes / laws / regulations, publications and reference texts, etc. to ensure compliance
Operates a vehicle and a variety of office equipment such as a computer, printer, calculator, telephone system, copy machine, etc.
Uses a variety of tools such as stapler, standard office tools, etc.; a variety of supplies such as Personnel Action forms, volunteer coaches forms, catalogs, coaches data forms, general office supplies, etc.; and a variety of computer software such as Microsoft Office, Internet Explorer, Microsoft Outlook, Munis, etc.
Manages purchasing and procurement activities for assigned departmental operations, including development of specifications, coordination of competitive procurement requirements, preparation of supporting legislation, vendor coordination, expenditure monitoring, and compliance with City purchasing procedures.
Interacts and communicates with various groups and individuals such as Director, Assistant Parks and Recreation Director, coworkers, community, vendors, program administrators, volunteer coaches, and the general public.
ADDITIONAL JOB FUNCTIONS
Assists with responsibility for Executive Coordinator, in their absence
Assists with maintaining the incident report files for department division; types reports when the situation deems necessary; forwards reports to Personnel as per guidelines of the City.
Works with the public/community on providing informative information relative to programs, centralized registration procedures, and disbursing office documents when deemed necessary.
Works with Athletic Coordinators for various programs administered by the department; works with sporting events when deemed necessary.
Administers minor first aid should an accident occur.
Types work orders for recreation facilities and any possible liabilities as reported by a supervisor; disseminates to Assistant Director as per instructions.
Compiles and prepares new employee packets as required by Director.
Assists as needed for facility rental.
Picks up and distributes weekly payables from Finance.
Performs general administrative/office duties as required, including typing reports and correspondence, entering and retrieving computer data, copying and filing documents, sending and receiving faxes, answering the telephone, establishing and maintaining filing systems, etc.
Performs other duties as required.
Minimum Qualifications
THIS IS A DEPARTMENTAL PROMOTIONAL ONLY POSITION. YOU MUST BE A CURRENT, PERMANENT EMPLOYEE WITH THE DEPARTMENT OF PARKS AND RECREATION TO BE CONSIDERED.
Requires a High School diploma supplemented by 10 or more years of responsible administrative experience; or an equivalent combination of education, training, and experience that provides the required knowledge, skills, and abilities. Must possess a valid driver's license.
NON-COMPETITIVE - All candidates determined to meet or exceed the minimum qualification requirement will be certified to the department with the current vacancies for possible interview.
Supplemental Information
Note: The City of Kenner is an Equal Opportunity Employer - The Kenner Civil Service Department posts current examination announcements at its office and on its online application website. Job applications may be filed only when an examination is announced. It is important that you include your entire employment history including periods of unemployment on your application, plus any relevant education and experience. Applications may be rejected if incomplete. Some job postings have an application deadline; others are open on a continuous basis until a sufficient number of applications have been received. Applicants who are interested in jobs that are not currently open for application may complete a job interest card which may be filed with the Kenner Civil Service Office at any time. DELAY IN THE MAIL: The Kenner Civil Service Department cannot accept responsibility for failure of the applicant to receive an admission slip to an examination, or for failure of the Department to receive material mailed by the applicant. VETERANS PREFERENCE in examinations will be granted only to those persons who provide proof of military service during covered periods and who are found to be eligible. The Kenner Civil Service Department does not discriminate on the basis of disability in the admission or access to, or treatment or employment in its programs or activities. Therefore, reasonable accommodations will be provided to allow access to the Departments programs and activities for individuals with disabilities unless such accommodations would result in undue hardship. Auxiliary Aids such as readers, , and large print material or other aids are provided for individuals requesting such accommodations under provisions of the Americans with Disabilities Act.
>>>> An attached resume will not replace a completed application. <<<<
REVIEW YOUR APPLICATION TO MAKE SURE IT IS CURRENT. Failure to provide your qualifying work experience may result in your application not being considered.
DISCLAIMER: This job description is not an employment agreement or contract. Management has the exclusive right to alter this job description at any time without notice.
HEALTH INSURANCE: Comprehensive medical benefits options are provided through Blue Cross Blue Shield of Louisiana. Coverage is effective the first of the following month, following full-time employment. Dependent coverage is also available. The City of Kenner also offers voluntary insurance plans: DENTAL, VISION, and SUPPLEMENTAL INSURANCE PLANS (VOLUNTARY LIFE, CANCER, ACCIDENT, CRITICAL ILLNESS, HOSPITAL CONFINEMENT, LONG-TERM DISABILITY and SHORT-TERM DISABILITY).
LIFE INSURANCE: All full-time employees are insured under a Group Life Insurance policy through Prudential Life Insurance Company. The coverage is one and half times the employees salary, up to $300,000. The policy also provides a Basic Accidental Death and Dismemberment benefit. The premium cost is covered by the City of Kenner. Coverage is effective the first of the following month, following full time employment.
RETIREMENT SYSTEM: The City of Kenners regular full time employees are enrolled with the Municipal Employees Retirement System of Louisiana. Both the City of Kenner and the employee contribute the required percent to the system. The employees contributions are kept on account and will be refunded, if the employees leaves employment before they are retirement eligible.
DEFERRED COMPENSATION: The City of Kenner currently participates in a 457 Plan with MassMutual. This is a voluntary investment program that the employees are allowed to participate in at a contribution rate of their choice (must be within the designated maximum and minimum limits, as set for by Plan Document). The City of Kenner does not contribute to the 457 Plan.
HOLIDAYS: Sixteen paid official holidays are observed, plus any other holidays which may be declared by the Mayor.
ANNUAL AND SICK LEAVE: Eligible Kenner employees earn annual leave and sick leave. Accrual of hours will increase based on the number of years of service.
WORKING TEST PERIOD: Upon appointment to a position in the classified service, the employee shall serve a working test period of six (6) months, unless extended.
EAP: The Employee Assistance Program (EAP) is a program which provides a professional to help employees and their families to resolve problems. This service is 24 hrs. / 7 days per week, voluntary participation and confidential.
Kenner reserves the right to at any time and from time to time to modify or amend, in whole or in part, any or all of the provisions of the benefit package.
CITY OF KENNER
PUBLIC INFORMATION NOTICE
01
Are you a current employee within the Parks & Recreation Department for the City of Kenner?
02
Indicate your highest level of successfully completed education. (NOTE: You MUST submit a copy of proof of claimed education with your application to be considered. Failure to attach proof of education WILL result in a rejected application.)
03
How much paid experience do you possess in office administration in a governmental setting?
04
Describe all paid experience you possess in office administration in a governmental setting, including employer name(s), title(s), and date(s). If None, type N/A.
05
How much paid experience do you possess in a supervisory/managerial role?
06
Describe all paid experience in a supervisory/managerial role, including employer name(s), title(s), and date(s). If None, type N/A.
Required Question
Employer City of Kenner Civil Service Department
Address 1801 Williams Blvd.
Kenner, Louisiana, 70062
Phone 504-466-5477
Website https://www.kenner.la.us/