| Location | Tomball, TX |
Operations Administrative Assistant - Finance
Salary
Depends on Qualifications
Location
Tomball, TX
Job Type
Regular Full-time
Job Number
17120
Department
Commissioner Precinct 4
Opening Date
08/18/2026
Closing Date
9/18/2026 11:59 PM Central
Max Number of Applicants
100
Position Description
The Operations Administrative Assistant - Finance provides essential financial, procurement, and administrative support to the Operations Division. This role ensures accurate financial tracking, compliance with procurement policies, and efficient coordination across departments. The position manages a variety of operational finance activities, assists with technology-related purchasing and inventory, and supports the Operations Business Manager in both routine and strategic administrative tasks.
Duties and Responsibilities:
Budget, Purchasing, and Financial Tracking:
Track executed Purchase Orders (POs) and ensure accurate logging in financial systems.
Enter invoices into tracking systems for timely payment and record maintenance.
Coordinate monthly supply orders across Operations departments.
Assist in developing Requests to Purchase (RTPs) and compiling supporting documentation.
Support departments in obtaining quotes, vendor information, and requisition needs.
Assist in preparing division-level financial reports and budget summaries.
Procurement and Compliance:
Maintain timely, accurate procurement documentation aligned with County policies.
Uphold strict compliance with purchasing guidelines and stewardship standards.
IT and Technology Procurement Support:
Conduct initial inventory assessments for technology purchases and maintain entries in the inventory management system.
Track and manage IT department budget activity, procurement requests, and expense records.
Monitor lifecycle and renewal schedules for IT-related contracts.
Process RFP documentation for software-related procurements.
Oversee cell phone inventory, invoicing, ordering, and account changes.
Complete and submit Technology Procurement Request (TPR) forms.
P-Card Management:
Administrative and Division Support:
Provide administrative support to Operations leadership and teams, including scheduling, correspondence, recordkeeping, and task coordination.
Serve as backup to the Operations Business Manager as needed.
Assist with special projects, internal initiatives, and cross-departmental tasks.
Coordinate efforts with Precinct 4 Finance, Harris County Purchasing, and Universal Services.
Participate in disaster preparedness, response, and recovery activities.
Represent Precinct 4 professionally and assist constituents when appropriate.
Adhere to all purchasing policies and practices to ensure responsible stewardship of public resources.
Harris County is an Equal Opportunity Employer
https://hrrm.harriscountytx.gov/Pages/EqualEmploymentOpportunityPlan.aspx
If you need special services or accommodations, please call (713) 274-5445 or email ADACoordinator@bmd.hctx.net.
This position is subject to a criminal history check. Only relevant convictions will be considered and, even when considered, may not automatically disqualify the candidate.
Requirements
Education and Experience:
OR
Knowledge, Skills, and Abilities:
Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook) and Adobe Acrobat.
Advanced Excel skills, including advanced filtering, pivot tables, formulas, conditional formatting, etc.
Licensure:
NOTE: Qualifying education, experience, knowledge and skills must be documented on your job application. You may attach a resume to the application as supporting documentation but ONLY information stated on the application will be used for consideration. "See Resume" will not be accepted for qualifications.
Preferences
Associate or bachelor's degree in finance, accounting, business, or related field.
Six months or more of IT-related purchasing or administrative experience.
Experience working in a governmental agency or financial/accounting environment.
Familiarity with Power BI or similar data visualization tools.
Familiarity with Monday.com or similar project management tools.
Ability to read and interpret vendor contracts or procurement guidelines.
Basic understanding of project management tools or methodologies.
Ability to analyze financial trends or generate basic dashboards.
Ability to streamline workflows and propose process improvements.
Strong clerical skills, business acumen, and attention to detail.
Ability to manage multiple tasks and priorities with accuracy and timeliness.
Solid understanding of budget monitoring and basic financial reporting.
Excellent written and verbal communication skills.
Self-starter capable of working independently and proactively identifying needs.
Confident interacting with end-users, vendors, and technical staff.
Strong logical reasoning and troubleshooting abilities.
General Information
Salary:
Location:
Reporting Relationships:
WHAT YOU WILL GET IN RETURN:
You will be surrounded by team members who bring "heart, hustle, and higher standards" to work each day. These leaders advance opportunity and justice as they deliver services to and advocate for the residents of Harris County. The team you will be joining is innovative, dynamic, and forward-looking.
Harris County employees receive a competitive salary plus medical, dental, and vision insurance at no cost to the employee after the first two months of continued full-time employment. Vacation, sick-time, and floating holidays allow our employees to recharge and balance work and personal time. Mandatory participation in our retirement program allows employees to save for retirement. Various other benefits and discounts lead to the satisfaction and engagement of our employees.
Employment may be contingent on passing a drug screen and meeting other standards.
Due to a high volume of applications positions may close prior to the advertised closing date or at the discretion of the Hiring Department.
HARRIS COUNTY EMPLOYEE BENEFITS
Harris County offers a highly competitive benefits program, featuring a comprehensive group health plan and defined benefit retirement plan.
The following benefits are offered only to Harris County employees in regular (full-time) positions:
Health & Wellness Benefits
Paid Time Off (PTO)
Retirement Savings Benefit
The following benefits are available to Harris County employees in full-time and select part-time positions:
In accordance with the Harris County Personnel Regulations, group health and related benefits are subject to amendment or discontinuance at any time. Harris County Commissioners Court reserves the right to make benefit modifications on the Countys behalf as needed.
For plan details, visit the Harris County Benefits & Wellness website:
www.benefitsathctx.com
01
Which of the following best describes your highest level of education completed as it relates to this position? Qualifying information must be documented in the Education section of your application.
02
If you selected a college degree in response to the previous question, which of the following best describes your major?
03
Please describe your educational background including level of education completed, area of study and completed major and minor programs.
04
Which of the following best describes your verifiable finance-related experience? (To be considered, qualifying experience must be documented in your applications employment history)
05
Please provide the dates of employment during which you obtained experience working in a finance-related role. Provide the month and year that began and ended the experience [ Example: "January 2020 - December 2025" ] If this experience is not clearly documented in the Work Experience section, your application will be disqualified. If you do not have this experience, type "N/A" in the space provided.
06
Do you have Six (6) months or more of IT-related purchasing or administrative experience?
07
Which of the following do you have knowledge and/or experience with? Select all that apply:
08
Which of the following describes your level of proficiency using a personal computer and common office software such as MS Office Suite (Word, Excel, PowerPoint, and Outlook). Please select your level of proficiency based on the following descriptions:
Advanced:
A person with this level of skills is able to produce very large, complex formal documents that require a table of contents, footnotes, endnotes, bookmarks, and other special elements; a wide range of graphic effects, and use advanced techniques for analyzing and manipulating data. Has full mastery of Macro commands and skills to tie the objects together into a cohesive system by using Macros and Visual Basic for Applications code. Makes interactive presentations by using hyperlinks and action buttons.
Intermediate:
A person with this level of skills is able to customize toolbars, import and insert graphs, embed Excel data, and elaborate reports. Understands the concepts of databases and is able to work with charts and to use the list management capabilities of Excel. Able to use complex query techniques, create efficient forms and reports, and create Macros to automate these forms. Makes interactive presentations by using hyperlinks and action buttons.
Basic:
A person with this level of skills is able to use basic formatting, editing, printing functions, and understands the document page setup. Has the ability to enter and correct data, modify a workbook, format a worksheet, and use printing functions. Understands the different database concepts and structures and is familiar with data validation and is able to create a simple presentation in PowerPoint, run it, and print it.
Entry Level:
A person with this level of skills has the ability to open, create, save and modify documents in Word, send and receive email in Outlook and create spreadsheets in Excel. Format documents for printing, comfortable using the printer menu to preview documents. Has ability to change the font, the margins, insert or delete pages and use the built-in spellchecker and grammar check.
09
This role requires a Valid Drivers License (Texas upon hire) Do you have a Valid Drivers License?
Required Question
Employer Harris County
Address 1111 Fannin St
Ste. 600
Houston, Texas, 77002
Phone 713-274-5445
Website https://www.governmentjobs.com/careers/harriscountytx