Operational Support Assistant II, Department of Immunobiology

• Reconcile department purchasing card transactions on a daily basis, ensuring proper documentation is provided. Assist Accountant with financial transactions as requested.
• Process reimbursements to department employees for reimbursable expenses and travel.
• Assist faculty with planning of Friday seminar speakers visits and faculty recruitment when needed. This would include preparing the itinerary of meetings while on campus; making travel arrangements for the speaker/candidate; assisting with providing lunch, and processing any reimbursements to faculty and/or speaker/candidate.
• Collect documentation and prepare promotion & tenure packets for submission to Faculty Affairs, for faculty that are eligible for promotions.
• Assist with planning department events, such as symposiums, employee recognition and promotions, retirement celebrations.

Knowledge, Skills & Abilities:

• Ability to communicate effectively with different groups and individuals, both internal and external to the University of Arizona.
• Ability to handle multiple, competing deadlines for meetings.
• Ability to be flexible and adapt to Department''s growing and changing needs.
• Ability to work independently.
• Ability to learn new programs and systems quickly.
• Knowledge of Microsoft suite, Box, and Zoom.