Onboarding Specialist

While performing the duties of this job, the employee will spend approximately 75% of the time sitting and 25% walking or standing; use hands to handle or feel objects and controls; reach with hands and arms; and occasionally stoop, kneel, or crouch. The Onboarding Specialist provides excellent customer service, maintains accuracy in systems and files, and supports a smooth transition from offer to day one for all new hires.

Overview:

Every Tarian Teammate contributes significantly to our mission. Whether you are a frontline employee or work behind the scenes, you are the reason why Tarian is TRUSTED TO PROTECT. You are a member of a diverse team working in an inclusive and dynamic environment. You will provide direct security and related public services.

 

Compensation: $55-60k/yr

 

Benefits:

Our full-time positions offer role specific on-the-job training, career paths, and a full range of benefits:

• Medical, Dental, and Vision Insurance
• Supplemental Medical Reimbursement Plans
• Paid Time Off & Paid Holidays*
• 401k Plan & Free Retirement Planning Consulting
• Short-term & Long-term Disability Income Protection Benefits
• Life Insurance for Teammate and Family
• Employee Assistance Program
• Recognition & Reward Program
• Perks Discount Programs with 3,000 free classes from yoga to financial wellness
• Wellness Program
• Pet Insurance

Focus: Delivering an efficient and compliant onboarding experience while supporting administrative and credentialing requirements.

 

POSITION SUMMARY:
Under general supervision, this position focuses on efficiently onboarding new teammates and ensuring compliance with all applicable background, drug screening, licensing, and medical requirements. The Onboarding Specialist provides excellent customer service, maintains accuracy in systems and files, and supports a smooth transition from offer to day one for all new hires.

Responsibilities:

ESSENTIAL FUNCTIONS:

• Manage the onboarding process for new teammates from offer acceptance through completion of pre-employment and client credentialing requirements.
• Partner with new hires and internal stakeholders to ensure timely completion of background checks, drug screenings, and medical clearances.
• Communicate regularly with supervisors, managers, and candidates to gather documentation and ensure compliance with onboarding requirements.
• Maintain accurate records and data within onboarding systems, ATS, and SharePoint.
• Track onboarding and medical requirements for teammates assigned to specific client sites.
• Provide high-quality customer service and demonstrate professionalism and sensitivity to candidate circumstances.
• Maintain compliance documentation in accordance with company and client standards.
• Perform administrative and clerical duties as needed to support onboarding operations.
• Participate in projects and initiatives as assigned.
• Perform other duties as assigned.
• Demonstrates flexibility to perform both recruiting and onboarding responsibilities as needed to support team success.

Qualifications:

• High School diploma or GED required.
• Experience with data entry, file management, and Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
• Strong organizational and time management skills with attention to detail.
• Ability to communicate effectively with individuals at all levels, internally and externally.
• Demonstrated ability to handle confidential information with discretion.
• Ability to manage multiple priorities and work independently in a fast-paced environment.

PHYSICAL DEMANDS AND WORK ENVIRONMENT:

This is a full-time position. Work hours will vary depending on client schedules and project demands. Occasional evening or weekend work may be required. The environment is fast-paced and may involve high-pressure situations related to critical hiring needs.

While performing the duties of this job, the employee will spend approximately 75% of the time sitting and 25% walking or standing; use hands to handle or feel objects and controls; reach with hands and arms; and occasionally stoop, kneel, or crouch. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required include close vision, distance vision, color vision, peripheral vision, depth perception, and focus adjustment.

This job description is generic and does not list all essential functions. The essential duties, functions, and responsibilities may vary based on assigned tasks to the position.

 

About Tarian

Tarian stands out as North America’s foremost expert and trusted security partner, a distinction attributed not only to the solutions and services we provide but also as a testament to the incredible individuals on our team. Their diverse backgrounds and experiences continuously drive innovation and excellence across our company, enabling our growth and success.

 

At Tarian, we believe in the extraordinary power of people to enact positive change. Our vision is to shape a future where safety and security are not only foundations for enduring success but also powerful catalysts for positive change. We offer more than employment; we provide a career path rich in purpose and fulfillment. By joining Tarian, you become part of a greater mission. Through the creation of safe environments, you empower people, communities, and organizations to thrive and achieve their full potential, as well as your own.

 

Be Extraordinary. Always. Join Tarian in safeguarding what matters most.

 

Tarian is an equal opportunity employer.

We are committed to providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected status under applicable laws. We encourage individuals of all backgrounds to apply.

State Security Licensing: Kentucky State Security Licensing Number: Kentucky - Louisville - Tarian - LIC-ASL-23-00005