Onboarding Coordinator- Temporary

Duties and Responsibilities

Essential Functions:

• Provides administrative, organizational, and clerical assistance and support for the pre-boarding process through the coordination of communication with new hires and transfers, pre-boarding tracking, background checks, I9s, references, motor vehicle record (MVR), child abuse clearances (CAC), and onboarding tasks, while verifying recruiter work to ensure accuracy.
• Audits employment data in HRIS/ATS systems to ensure regulatory accuracy and compliance.
• Coordinates and conducts newly hired onboarding intake calls to obtain private personal details for employment and to provide administrative support through the onboarding process.
• Tracks and maintains pre-employment health requirements scheduling/compliance.
• Processes start date changes, offer withdraws, offer declines, and early transfer forms.
• Manages referral bonus payments, relocation, and reimbursement process for all eligible hires.
• Learns, utilizes, and reviews for compliance third party vendor sites for pre-boarding and initiates adverse action if needed.
• Processes and verifies that special circumstance hires are compliant (e.g., Externs, Graduate Nurses/Agency to hire).
• Responds to general HR inquiries and communicates to the appropriate point of contact.
• Serves as point of contact for newly hired employees, transfers, recruiters, and hiring managers.
• Reviews all hiring requirements per job description for accuracy and makes sure that necessary data is collected accurately during pre-boarding, ensuring that hires and transfers are starting in an appropriate timeframe in the HRIS system.
• Assists in special initiatives and projects as requested.

Common Expectations:

• Maintains established policies and procedures, objectives, quality assessment and safety standards.
• Maintains professional growth and development.
• Provides outstanding service to all customers; fosters teamwork; and practices fiscal responsibility through improvement and innovation.