Officer - Human Resources Information Systems

The Human Resources Information Systems (HRIS) Officer is responsible for managing and overseeing the South Texas College human resources information system and ensuring adequate training is provided to users of the HRIS applications and ERP Systems. Functions as project manager and administrator for HRIS upgrades and other projects and identifies opportunities for improving human resources processes through information systems changes and implementations.

Special Instructions

Dear Applicant,

The South Texas College Office of Human Resources will not be held responsible for redacting any confidential or sensitive information from the documents that you attach to your application. Confidential and sensitive information include the following:

• Social Security Number
• Date of Birth
• Age
• Citizenship Status
• Gender
• Ethnicity/Race
• Marital Status
• Applicant Photos
  

* A redaction guide can be found by clicking here.

Please make sure that you omit this information from your application prior to submission. We are advising you that the Office of Human Resources will be forwarding your application to the hiring department as per your submission.

Transcripts
Transcripts must be from an institution accredited by an accrediting agency recognized by the U.S. Department of Education or the Council for Higher Education Accreditation (CHEA).

Foreign transcripts
Applicants submitting employment applications with foreign transcripts must provide transcript equivalency documentation from an approved evaluation service. The evaluation service must be a member of the National Association of Credential Evaluation Services (NACES). The evaluation service links on the following site are provided by South Texas College for your convenience but are not affiliated with South Texas College: NACES Members

Job Description

Department: Office of Human Resources

General Statement of Job

The Human Resources Information Systems (HRIS) Officer is responsible for managing and overseeing the South Texas College human resources information system and ensuring adequate training is provided to users of the HRIS applications and ERP Systems. The HRIS Officer provides analytical and technical support to the Human Resources department in pursuit of HRIS initiatives and other Office of Human Resources HRIS-related responsibilities.

Specific Duties and Responsibilities

Essential Functions:

• Develops, designs, builds, tests, implements, maintains and enhances HRIS security parameters and software programs.
• Administers HRIS programming, business system analysis, documentation, training, and development of software upgrades/modifications and implementation of new applications.
• Troubleshoots, analyzes, detects, identifies and corrects technical problems and deficiencies and coordinates the resolution of vendor problems and new project developments.
• Responsible to administer and/or oversees HRIS data governance for Employee and Position data by focusing on addressing three key areas: discoverability, security, and accountability.
• Oversees position control and standards that the Office of Human Resources follow.
• Participates in the development of, and advises management on, information technology strategy and technology deployment.
• Collaborates with members of the Information Technology team to ensure that the human resources data is captured accurately and integrity is maintained.
• Collaborates with members of the Public Relations and Marketing department for any web development projects.
• Maintains the ERP and other Systems data integrity and updates.
• Coordinates with the Training and Learning Manager to create/update the training guidelines/manuals.
• Develops policies and procedures relating to HRIS activities and training guidelines/manuals for the Office of Human Resources and others.
• Ensures quality and consistency of HRIS database by running audit, reporting, and exception reports.
• Functions as project manager and administrator for HRIS upgrades and other projects and identifies opportunities for improving human resources processes through information systems changes and implementations.
• Develops a training curriculum and conducts formal and informal training sessions regarding the HRIS.
• Provides technical support for Human Resources department staff including staffing, payroll, benefits, and trainings.
• Manages requirements and data specs to ensure accurate data flow between the system of records and other applications used to manage human resources processes.
• Manages all employees of the HRIS team.
• Serves on the Committees or meetings, as necessary to plan upgrades and enhancements to HRIS and the ERP systems and coordinate departmental level testing required for upgrades. Maintains awareness of future upgrade plans and the potential impact of those plans on departmental functions and communicates changes/updates to Human Resources departmental staff.
• Maintains shared server content, organization, access and distribution lists as necessary.
• Serves as primary resource for reporting ne