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Description
POSITION TITLE: OFFICE TECHNICIAN II
DEPARTMENT: Inspection & Compliance Program
LOCATION: Dinuba, CA
REPORTS TO: Supervisor
FLSA STATUS: Non-Exempt
COMPENSATION: $23.46/hour to $24.43/hour
Requirements
- Please submit your resume and cover letter to be considered for selection. *
Cooperative Agricultural Support Services (CASS) is a Joint Powers Authority established as a partnership between the California Department of Food and Agriculture (CDFA) and the Counties of Yolo and Trinity. Over time, CASS has significantly expanded its reach across California, delivering essential support to the agricultural industry and its consumers.
CASS specializes in providing comprehensive human resources and administrative support services to enhance the efficiency and effectiveness of agricultural programs. Its diverse program activities include agricultural inspections, pest prevention, and other critical initiatives administered by CDFA, county agricultural commissioners, and various public agencies.
By fostering collaboration and leveraging expertise, CASS continues to play a vital role in supporting California's agricultural industry and safeguarding the quality and safety of its products.
Our current work includes:
- Agricultural Commodity Grading Program
- Grading using County, State and Federal standards
- Emergency Pest Detection Trapping and Survey program
- Professional Develop and Educational Training
We are seeking an enthusiastic Office Technician II to join our Inspection and Compliance department. This position reports directly to the District Supervisor.
COMPENSATION:
- Full-time
- Benefits package including medical, dental, vision benefits, 457 (b) matching retirement contributions, annual leave, and paid holidays.
- Please submit your resume and cover letter to be considered for selection. *
Essential Job Functions:
General Office Support
- Attend meetings and take notes relating to such meetings for team use.
- Dispatch work assignments as they come up.
- Receive certificates from office staff and process data into the computer.
- Process documents and maintain records.
- Make copies of certificate data and file district copies in appropriate files.
- Collect, compile, and enter daily timesheets for payroll.
- Prepare and correct payroll by assigned deadlines.
- File and keep records of daily timesheets for staff.
- Prepare and enter travel claims for state staff.
- Make multiple copies of documents for staff meetings and training classes.
- Prepare miscellaneous correspondence, proof documents for format, spelling and grammar.
- Answer questions and provide support to field and office staff inquiries regarding customer accounts by telephone and/or fax.
- Check out certificate books, note sheets, daily books, and supplies. Provide to staff when requested. Receive, handle and direct calls to appropriate individuals and respond to requests for information.
- Receive, handle and direct calls to appropriate individuals and respond to requests for information.
- As necessary, maintain logs of telephone calls and messages.
- Receive mail; open, prepare, distribute mail to designated recipients; prepare outgoing mail and send out.
- Check email throughout the workday, answer requests, and print out documents.
- Record and secure BIQMS.
Data Input and Analysis
- Ability to independently input and interpret data for payroll, accounting, and/or budgeting functions.
- Generate reports and review of data for analysis.
- Prepare a variety of documents, (personal files, account files, requested reports, etc.) and correspondence with applicants, employees, CASS, and SPI staff.
Other Duties as Required
- Other assignments, projects or duties deemed necessary by management.
OTHER RESPONSIBILITIES:
- This position requires travel, including overnight and extended stays.
- Assumes responsibility for doing assigned work and meeting deadlines.
- Demonstrates an awareness of and sensitivity to clients including cultural and ethical beliefs; and implements care in a thorough, skillful, consistent, and continuous manner.
Skills & Qualifications:
- High School Diploma
- Ability to adapt to a flexible work environment.
- Self-Starter and proactive
- Excellent Oral and Written Communication skills
- Excellent Time Management and Organizational skills
- Must have 2-3 years prior office experience.
- Must possess strong organizational skills.
- Must have a high school diploma or equivalent; some college is preferred.
- Must work well under pressure, work independently and cooperatively with other staff members
- Must have a valid driver's license and acceptable driving record during the course of employment.
- Generate reports and review data for analysis.
- Prepare various documents including personnel files, account files, reports, etc.
- Attend meetings and take notes relating to the meeting for use by the team
- Prepare and enter travel claims for state staff
- Prepare and correct payroll by assigned deadlines
- Record and secure BIQMS
- Maintain daily reports of work completed, i.e., inspection note sheets, Inspector's Daily Report
- Food safety experience
- Bilingual (English and Spanish) is preferred
Cooperative Agricultural Support Services is an equal opportunity employer committed to a diverse, welcoming, and inclusive workforce. Applicants will receive consideration for employment without regard to race color, religion, national origin, ancestry, age, genetic information, sex (including pregnancy), gender identity, sexual orientation, marital status, parental status, disability, veteran status, or any other protected status