Description: Title: Office Services Coordinator
Job Family: Office & Soft Services
Background Package: STANDARD PACKAGE -NO DRUG TEST-
Hours: 7:45 - 5:00 1(hr lunch)
Remote/Hybrid/In-person: Not Remote
Location: SHAREDC117-Washington-1900 N Street NW
Why is this role open? Replacement temp support
Assignment Duration: 3 months
Possible for extension? Possible
What You ll Do:
Assist concierge in providing general hospitality services while maintaining a client-ready office environment.
Schedule and coordinate on-site meetings. This includes reserving conference rooms, ordering equipment, and coordinating catering needs.
Receive and direct incoming calls and visitors to appropriate personnel. Route, sort, and distribute mail.
Order office supplies and other common-use items for the office. Maintain inventories and troubleshoot regarding missed deliveries.
Request building and equipment maintenance services.
Draft reports and memos. Answer common inquiries and respond to complaints from clients, co-workers, and supervisors.
Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.
Impact through clearly defined duties, methods, and tasks described in detail.
Deliver own output by following defined procedures and processes under close supervision and guidance.
What You'll Need:
Strong experience with Outlook and email management
Excellent verbal and written communication skills
An engaging and personable demeanor with the ability to build rapport quickly
A professional, positive personality and willingness to interact with a wide range of people
Proficiency with general office and business productivity tools
High level of attention to detail and organizational skills
Strong working knowledge of the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Ability to manage multiple tasks and priorities in a fast-paced environment
Reliable, proactive, and customer-service oriented approach
Ideal Candidate Profile
We are looking for someone who is professional, detail-oriented, and highly organized, with strong communication skills and a friendly, engaging personality. The ideal candidate enjoys working with people, can effectively manage email and calendar-related tasks, and is comfortable using Microsoft Office and other office productivity tools on a daily basis.
Years of experience: 1 year of experience
Education: at least HS/GED and experience
Interview Process: 1 virtual
Summary:
As a Office Services Coordinator, you will assist with providing administrative support to a small team or department.
This job is part of the Office Operations function. They are responsible for providing office support to a client, business function or individual contributor.