Office Specialist IV

Office Specialist IV

The Office of the President is inviting applications for an office specialist to serve as the welcoming first point of contact while managing daily office operations and providing administrative support, stakeholder communications, and project and event assistance for the President and Provost Offices.

• 522409
• Manhattan, Kansas, United States
• Office of External Engagement
• Staff Full Time (Unclassified - Regular)
• Closing at: Nov 17 2026 - 23:55 CST
• On-site

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About This Role

This position serves as the office manager and receptionist for the Office of the President and provides administrative support for both the Office of the President and Office of the Provost. The position greets visitors to the President's Office, prioritizes interactions for follow-up and ensures follow-through with stakeholder communications. The incumbent manages the office, ensures efficient day-to-day functioning and is relied upon to provide support for projects and events for the President and Provost Offices, as requested. This position reports to the deputy chief of staff.

About Us

The Office of the President serves as a central hub for leadership, strategy, and engagement at Kansas State University, supporting initiatives that advance the university''s mission in teaching, research, service, and community impact. The office works across academic, student, research, government, and community-focused areas, bringing together leaders and partners to help shape the university''s future and strengthen its impact throughout Kansas and beyond. Supported by a collaborative team of professionals, the office plays a vital role in fostering connections, advancing institutional priorities, and turning ambitious goals into meaningful outcomes.

Worksite Description

This position is On-site.

What You''ll Need to Succeed

Minimum Qualifications:

• Requires three years of relevant experience

Preferred Qualifications:

• Exceptional interpersonal skills with the ability to interact courteously and professionally with all levels of university stakeholders
• Strong customer service orientation and commitment to the University's inclusive mission, with a proven ability to work independently and as part of a team.
• Must be able to work in a fast-paced environment with demonstrated ability to handle multiple tasks, with a proven ability to work well under pressure.
• Excellent attention to detail and follow-through with the ability to support special projects
• Excellent verbal and written communication skills
• Expertise in Microsoft Office suite, particularly Outlook, Excel, Word, and PowerPoint
• Ability to exercise professionalism, discretion and integrity, especially pertaining to confidential matters
• Deep knowledge of the K-State organizational structure

Sponsorship eligibility:

Candidates must be legally authorized to work in the U.S. on an ongoing basis without sponsorship

How to Apply

Please submit the following documents:

• Resume
• Cover Letter
• Three Professional References

Application Window

Applications close on: November 17, 2026

Anticipated Hiring Pay Range

$19.00 - $24.00 hourly