Office Specialist

Office Specialist

Salary

See Position Description

Location

City Hall, 201 N Carson Street, Suite 4, Carson City, NV

Job Type

FULL-TIME

Job Number

856_05/2026

Department

Health & Human Services

Opening Date

05/12/2026

Closing Date

Continuous

• Description
• Benefits
• Questions

Description

This is a full-time, FLSA non-exempt position Health and Human Services located in Carson City, NV. Under general supervision, provides technical, complex or specialized office support to various City departments.

Individuals may choose between the following Nevada PERS Retirement plans:

Employer-Paid PERS: $20.5362 - $28.7506 hourly / $42,715.40 - $59,801.30 annually

Employee/Employer-Paid PERS: $24.7745 - $34.6843 hourly / $51,530.96 - $72,143.24 annually

To learn more about the Nevada Public Employees Retirement System (PERS), click here(Download PDF reader).

This position is covered by the Carson City Employees Association. The current collective bargaining agreement outlines the generous benefits offered to Carson City employees: click here.

This recruitment will remain open until recruitment needs are satisfied. Individuals are encouraged to apply immediately, as hiring may occur early in the recruiting process. Recruitment will close without notice when a sufficient number of applications are received or a hiring decision has been made.

Please Note: Human Resources determines whether or not you meet the minimum qualifications for the job based on your experience as you describe it on your application. Do not substitute a resume for your application, or write "See Attached Resume" on your application. We do not review resumes, unless specifically stated on the job announcement. Qualifying education and experience must be clearly documented in the "Education and Work Experience" section of the application. Applicants not meeting these requirements will not be considered for employment.

Examples of Duties

This class specification lists the major duties and requirements of the job and is not all-inclusive. Incumbent(s) may be expected to perform job-related duties other than those contained in this document and may be required to have specific job-related knowledge and skills.

• Performs complex technical and/or specialized office support work, which requires the exercise of independent judgment, the application of technical skills and a knowledge of detailed or specialized activities related to the department to which assigned.
• Uses a computer to develop and manage databases and/or spreadsheet files and to develop special report formats.
• Reviews and reconciles varied reports and journals and budget, payroll or related financial or business data.
• Maintains varied subsidiary ledgers, auditing and reconciling reports and information and posting data as required; may generate general ledger entries.
• Researches and assembles information from a variety of sources for the completion of forms or the preparation of reports; makes arithmetic or statistical calculations.
• Conducts specific projects related to the department or office to which assigned; may obtain and/or provide information from other organizations, summarize such information and prepare recommendations.
• Provides information to the public or to City staff that requires the use of judgment and the interpretation of policies, rules or procedures.
• Arranges meetings by notifying attendees, reserving rooms and making lodging and/or meal arrangements.
• Organizes, maintains and purges various departmental files.
• Prepares and types correspondence, reports, forms, contracts and specialized documents from drafts, notes, dictated tapes, or brief instructions; may provide secretarial support on a relief basis.
• Proofreads and checks typed and other materials for accuracy, completeness, and compliance with departmental policies and regulations.
• May train others in work procedures or direct the work of others on a project or relief basis.
• Enters and retrieves data and prepares reports using a computer; reviews such reports for accuracy and makes corrections as required; operates standard office equipment.
• Contributes to the efficiency and effectiveness of the units service to its customers by offering suggestions and directing or participating as an active member of a work team.
• Acts as receptionist and receives and screens visitors and telephone calls and directs the caller to the proper person or personally handles the call; provides information which requires the use of judgment and interpretation of policies, rules and procedures.
• May perform technical support work related to the department to which assigned.
• Maintains accurate records and files; assists in the maintenance of official City records; compiles information and prepares special and periodic reports related to the work performed.
• Uses standard office equipment, including a computer, in the course of the work.
• Demonstrates courteous and cooperative behavior when interacting with the public and City staff; acts in a manner that promotes a harmonious and effective workplace environment.

Typical Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Education and Experience:

Equivalent to a High School Diploma or GED; AND two (2) years of clerical experience; OR an equivalent combination of education, training and experience as determined by Human Resources.

REQUIRED CERTIFICATES, LICENSES, AND REGISTRATIONS:

• None

Required Knowledge and Skills

Knowledge of:

• Policies and procedures of the department to which assigned.
• Use of specified computer applications involving word processing, data entry and/or standard report generation.
• Financial record keeping and bookkeeping practices and techniques.
• Use of specified computer applications involving the design and management of databases or spreadsheet files and the development of special report formats.
• Business arithmetic; applicable regulations, policies and statutes.
• Office administrative practices and procedures.
• Business letter writing and the standard format for typed materials.
• Record keeping principles and practices.
• Correct business English, including spelling, grammar and punctuation.
• Techniques for dealing with a variety of individuals from various socio-economic, ethnic and cultural backgrounds, in person and over the telephone.

Skill in:

• Performing technical, specialized, complex, difficult or technical office support work.
• Reviewing financial documents for completeness and accuracy.
• Reviewing, posting, balancing and reconciling financial records.
• Maintaining accurate financial records and preparing accurate and timely reports
• Reading, interpreting and explaining rules, policies and procedures.
• Analyzing and resolving varied office administrative problems.
• Organizing, maintaining and researching office files.
• Composing correspondence independently or from brief instructions.
• Compiling and summarizing information and preparing periodic or special reports.
• Using initiative and independent judgment within established procedural guidelines.
• Organizing own work, setting priorities and meeting critical deadlines.
• Contributing effectively to the accomplishment of team or work unit goals, objectives and activities.
• Dealing successfully with commissioners, city staff at various levels, the public, in person and over the telephone.
• Establishing and maintaining effective work relationships with staff, coworkers, contractors and the public.

SUPERVISION RECEIVED AND EXERCISED:

Under General Supervision - Incumbents at this level are given assignments and objectives that are governed by specifically outlined work methods and a sequence of steps, which are explained in general terms. The responsibility for achieving the work objectives, however, rests with a superior. Immediate supervision is not consistent, but checks are integrated into work processes and/or reviews are frequent enough to ensure compliance with instructions.

PHYSICAL DEMANDS & WORKING ENVIRONMENT:

The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Mobility to work in a typical office setting, use standard office equipment and stamina to sit for extended periods of time; strength to lift and carry up to 20 pounds; vision to read printed materials; and hearing and speech to communicate in person or over the telephone; exposure to traffic conditions and external environment when traveling from one office to another.

Supplemental Information

CONDITIONS OF EMPLOYMENT:

• All new employees will serve a probationary period of twelve (12) months. Such employees are not subject to the collective bargaining agreement and may be laid off or discharged during this period.
• Continued employment is contingent upon all required licenses and certificates being maintained in active status without suspension or revocation.
• Any City employee may be required to stay at or return to work during emergencies to perform duties specific to this classification or to perform other duties as requested in an assigned response position. This may require working a non-traditional work schedule or working outside normal assigned duties during the incident and/or emergency.
• Employees may be required to complete Incident Command System training as a condition of continuing employment.
• New employees are required to submit to a fingerprint based background investigation which cost the new employee $47.00 and a drug screen which costs $36.50. Employment is contingent upon passing the background and the drug screen.
• Carson City participates in E-Verify and will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each applicants Form I-9 to confirm work authorization. All candidates who are offered employment with Carson City must complete Section 1 of the Form I-9 along with the required proof of their right to work in the United States and proof of their identity prior to starting employment. Please be prepared to provide required documentation as soon as possible after the job offer is made. For additional information regarding acceptable documents for this purpose, please contact Human Resources at 775.887.2103 or go to the U.S. Citizenship and Immigration Services web page at www.uscis.gov.
• Carson City is an Equal Opportunity Employer.

Following is an overview of the benefit package offered to employees in this job classification.

No Nevada state income tax

Nevada Public Employees Retirement System contributions based on employee election

No Social Security

Medicare deduction of 1.45%

Eleven paid holidays

Annual leave

Sick leave

Medical, dental, vision and life insurance

Workers Compensation

Employee assistance plan

Deferred Compensation (457b) plans available

Voluntary additional insurance plans available

Flexible spending (IRS 125) plans available

For additional information, please contact Human Resources at (775) 887-2103.

01

Please describe your experience working in databases. Be specific when answering this question. Include in your narrative where the experience was attained. The employer(s) where the experience was gained must also be listed on your application under "work history". Do not answer this question by referring to your resume.

02

Please describe your experience working with the public. Be specific when answering this question. Include in your narrative where the experience was attained. The employer(s) where the experience was gained must also be listed on your application under "work history". Do not answer this question by referring to your resume.

03

Please describe your experience working with Microsoft Office applications, such as Outlook, Excel, PowerPoint and Word. Be specific when answering this question. Include in your narrative where the experience was attained. The employer(s) where the experience was gained must also be listed on your application under "work history". Do not answer this question by referring to your resume.

04

Please describe your experience handling confidential documents? Be specific when answering this question. Include in your narrative where the experience was attained. The employer(s) where the experience was gained must also be listed on your application under "work history". Do not answer this question by referring to your resume.

05

Although the medical and recreational use of marijuana is lawful in Nevada, state law allows the City to prohibit the use of marijuana in the workplace and does not require the City to modify the job or working conditions of a person who engages in the medical use of marijuana if the job or working conditions are based upon the reasonable business purposes of the City. An employee who engages in the recreational use of marijuana and through a laboratory test is positive for the use of marijuana will be terminated. An employee who uses medical marijuana or products that contain derivatives such as THC may be terminated. Are you able to comply with this policy?

Required Question

Employer Consolidated Municipality of Carson City

Address 201 North Carson Street, Suite 4

Carson City, Nevada, 89701-4289

Phone 775-887-2103

Website http://www.carsoncity.gov