Office Services Department Manager

Office Services Department Manager

Salary

Depends on Qualifications

Location

Houston, TX

Job Type

Regular Full-time

Job Number

17104

Department

Flood Control District

Opening Date

08/14/2026

Closing Date

9/30/2026 11:59 PM Central

Max Number of Applicants

150

• Description
• Benefits
• Questions

Position Description

About Harris County Flood Control District:

The Flood Control District has the mission to reduce the risk of flooding in Harris County, the third most populated county in the United States, with a population in excess of 4.7 million, including the City of Houston, the nation's fourth largest city. The Flood Control District has jurisdiction over the primary stormwater facilities in the county, which consist of approximately 1,500 channels totaling nearly 2,500 miles in length, as well as more than 60 regional stormwater detention basins, totaling more than 10,000 acres and several wetlands mitigation banks including Greens bayou.

What you will do at Harris County Flood Control District:

The District is seeking talented candidates for the Office Services Department Manager position, which will be responsible for the overall administration, coordination, and management of the Office Services Department, ensuring efficient and effective operational support across District facilities. This includes office supply and furniture services, mail and courier operations, fleet maintenance, and front desk/reception functions.

Essential Functions and Duties:

Office Operations Management

• Oversee daily operations of the headquarters, main switchboard, and mail/courier services.

• Manage processes for requesting office equipment, supplies, furniture, workstations, and new equipment orders.

• Coordinate and oversee furniture moves across all District locations.

• Oversee and be accountable for monies received from vending machines and related disbursements.

Fleet and Vehicle Motor Pool Administration

• Supervise activities of the vehicle motor pool, including managing keys, gas, and repair tickets.

• Organize and account for monthly vehicle reports and process and distribute EZ Tags.

Budgeting and Reporting

• Prepare annual departmental budget requests and related financial reports.

• Collaborate with the Executive Support Manager to maintain and update District administrative procedures.

Staff Leadership and Development

• Manage Office Services Department staff, providing guidance, performance management, and development opportunities.

• Attend and conduct seminars, conferences, workshops, and training programs to stay current with best practices.

Facilities Support

• Oversee meeting room setup to ensure spaces are properly arranged, equipped, and prepared for District events, training, and meetings.

• Monitor and report facility outages, operational issues, and malfunctioning headquarters systems, such as HVAC, lighting, security systems, or other essential building functions, to ensure timely resolution.

• Coordinate with internal teams and external vendors to support facility maintenance needs and ensure a safe, functional, and efficient working environment.

• Assist in maintaining orderly, well functioning common areas and support operational readiness across headquarters facilities.

Additional Responsibilities and Support

• Serve as an active member of the District's Hurricane Response Team and participate and contribute to emergency coordination and financial support functions during disaster or response activities.

• Work on special projects as assigned and assist with division or District projects, as needed.

• Attend seminars, conference workshops, and other training programs.

• Assume additional responsibilities as required, adapting to the Districts evolving demands, responsibilities, needs, and objectives.

Harris County is an Equal Opportunity Employer https://hrrm.harriscountytx.gov/Pages/EqualEmploymentOpportunityPlan.aspx If you need special services or accommodations, please call (713) 274-5445 or email ADACoordinator@bmd.hctx.net. This position is subject to a criminal history check. Only relevant convictions will be considered and, even when considered, may not automatically disqualify the candidate.

Requirements

Education:

• Bachelor's degree in Business Administration, Public Administration, Management, or a related field, OR, two years of directly related experience may be substituted for each year of required education.

Experience:

• Minimum of seven (7) years of progressively responsible experience in office administration, facilities operations, or organizational support services.

• Minimum of three (3) years of supervisory or management experience overseeing staff, departmental operations, or multi function service areas.

• Experience managing budgeting processes, departmental reporting, and operational planning.

Licensure:

• Valid Class "C" Texas Driver's License

Knowledge Skills, and Abilities:

• Strong understanding of office operations, facilities support, procurement processes, and administrative best practices.
• Knowledge of fleet administration, operations, procurement coordination, record management, multi site logistical coordination, and facilities support
• Ability to interpret, analyze, and communicate financial and technical data effectively.
• Familiarity with regulatory requirements, operational compliance standards, and District procedures.
• Proven leadership ability to guide multidisciplinary teams and manage department operations effectively.
• Excellent verbal and written communication skills, including the ability to explain technical concepts to diverse audiences.
• Skilled in conflict resolution, collaboration facilitation, and building positive working relationships across departments.
• Ability to work closely with executive leadership with professionalism, discretion, and accountability.
• Strong critical thinking skills with the ability to assess complex challenges and implement strategic, practical solutions.
• Ability to adapt to changing conditions, emerging technologies, and evolving organizational needs.
• Capable of managing multiple priorities under tight deadlines with consistent accuracy and composure.
• Ability to utilize digital tools and software for data management, reporting, record storage, and workflow coordination.
• Comfortable learning and implementing new technologies and systems as required.
• Strong organizational skills for planning, coordinating, and overseeing diverse operational functions.
• Skilled at developing and maintaining structured processes, workflows, and department procedures.

NOTE: Qualifying education, experience, knowledge, and skills must be documented on your job application. You may attach a resume to the application as supporting documentation but ONLY information stated on the application will be used for consideration. "See Resume" will not be accepted for qualifications.

Preferences

Preferred Experience:

• Experience working in government, public sector, or large multi-site organizations.
• Experience in emergency response support or disaster operations.

General Information

Position Type, Salary:

• Regular | Full-Time

• Salary: To be discussed at interview

Location:

• Executive Support Services - 9900 Northwest Freeway Houston, TX 77092

Physical Demands and Environmental Exposure:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions:

• Frequent driving of a vehicle with automatic controls, standing and walking; prolonged sitting for extended periods of time.
• Frequent stooping, bending, reaching, lifting, and carrying items up to 20 pounds; occasional lifting and carrying more than 40 pounds.
• Frequent sorting, filing, shelving, and handling of documents, books, files, drawers, and related materials and equipment required for clerical operations.
• Work is performed indoors in a normal office environment with acceptable lighting, temperature, air conditioning, and noise levels.
• May be exposed to petroleum products, including but not limited to gasoline, oil, and grease.

Employment may be contingent on passing a drug screen and meeting other standards.

Due to a high volume of applications positions may close prior to the advertised closing date or at the discretion of the Hiring Department.

HARRIS COUNTY EMPLOYEE BENEFITS

Harris County offers a highly competitive benefits program, featuring a comprehensive group health plan and defined benefit retirement plan.

The following benefits are offered only to Harris County employees in regular (full-time) positions:

Health & Wellness Benefits

• Medical Coverage
• Dental Coverage
• Vision Coverage
• Wellness Plan
• Life Insurance
• Long-Term Disability (LTD) Insurance
• Employee Assistance Program (EAP)
• Healthcare Flexible Spending Account
• Dependent Care Flexible Spending Account

Paid Time Off (PTO)

• Ten (10) days of vacation leave per year (accrual rate increases after 5 years of service)
• Eleven (11) County-observed holidays
• One (1) floating holiday per year
• Paid Parental Leave*
• Sick Leave

Retirement Savings Benefit

• 457 Deferred Compensation Plan

The following benefits are available to Harris County employees in full-time and select part-time positions:

• Professional learning & development opportunities
• Retirement pension (TCDRS defined benefit plan)
• Flexible work schedule*
• METRO RideSponsor Program*
• Participation may vary by County department. The employee benefits plans of Harris County are extended to all eligible participants across various departments with the exception of the Harris County Community Supervision and Corrections Department, for which the cited Health & Wellness Benefits are administered through the State of Texas.

In accordance with the Harris County Personnel Regulations, group health and related benefits are subject to amendment or discontinuance at any time. Harris County Commissioners Court reserves the right to make benefit modifications on the Countys behalf as needed.

For plan details, visit the Harris County Benefits & Wellness website:

www.benefitsathctx.com

01

Which of the following best describes your highest level of education completed as it relates to this position?

• High School or GED diploma
• Associate Degree
• Bachelors Degree
• Masters Degree or higher
• None of the above

02

If you selected a college degree in response to the previous question, which of the following best describes your major?

• Business Administration
• Public Administration
• Managagement
• Other Related Field
• Unrelated Field
• N/A; No Degree

03

Which of the following best describes your progressively responsible experience in office administration, facilities operations, or organizational support services? (To be considered, qualifying experience must be documented in your applications employment history)

• Less than seven (7) years
• Seven (7) years or more but less than eight (8) years
• Eight (8) years or more but less than nine (9) years
• Nine (9) years or more but less than ten (10) years
• Ten (10) years or more but less than eleven (11) years
• Eleven (11) years or more
• I do not have this experience

04

Please provide details about your progressively responsible experience in office administration, facilities operations, or organizational support services. Do not use "See Resume", as we do not use resumes to assess qualifications. (To be considered, qualifying experience must be documented in your applications employment history) If you do not have this experience, please type "None" in the space provided.

05

Which of the following best describes your verifiable supervisory or management experience overseeing staff, departmental operations, or multi function service areas? (To be considered, qualifying experience must be documented in your applications employment history)

• Less than three (3) years
• Three (3) years or more but less than four (4) years
• Four (4) years or more but less than five (5) years
• Five (5) years or more
• I do not have this experience

06

Please provide the dates of employment during which you obtained supervisory or management experience overseeing staff, departmental operations, or multi function service areas. Provide the month and year that began and ended the experience. Example: "January 2020 - December 2023" If this experience is not clearly documented in the Work Experience section, your application will be disqualified. If you do not have this experience, type "N/A" in the space provided.

07

In which of the following concepts do you have strong knowledge and/or professional experience? (Select all that apply)

• Experience working in government, public sector, or large multi-site organizations
• Experience in emergency response support or disaster operations
• Experience managing budgeting processes, departmental reporting, and operational planning.

08

Which of the following describes your level of proficiency using a personal computer and common office software such as MS Office Suite (Word, Excel, PowerPoint, and Outlook). Please select your level of proficiency based on the following descriptions: Advanced: A person with this level of skills is able to produce very large, complex formal documents that require a table of contents, footnotes, endnotes, bookmarks, and other special elements; a wide range of graphic effects, and use advanced techniques for analyzing and manipulating data. Has full mastery of Macro commands and skills to tie the objects together into a cohesive system by using Macros and Visual Basic for Applications code. Makes interactive presentations by using hyperlinks and action buttons. Intermediate: A person with this level of skills is able to customize toolbars, import and insert graphs, embed Excel data, and elaborate reports. Understands the concepts of databases and is able to work with charts and to use the list management capabilities of Excel. Able to use complex query techniques, create efficient forms and reports, and create Macros to automate these forms. Makes interactive presentations by using hyperlinks and action buttons. Basic: A person with this level of skills is able to use basic formatting, editing, printing functions, and understands the document page setup. Has the ability to enter and correct data, modify a workbook, format a worksheet, and use printing functions. Understands the different database concepts and structures and is familiar with data validation and is able to create a simple presentation in PowerPoint, run it, and print it. Entry Level: A person with this level of skills has the ability to open, create, save and modify documents in Word, send and receive email in Outlook and create spreadsheets in Excel. Format documents for printing, comfortable using the printer menu to preview documents. Has ability to change the font, the margins, insert or delete pages and use the built-in spellchecker and grammar check.

• Advanced
• Intermediate
• Basic
• Entry Level
• Not proficient

09

For this position, a valid Texas Drivers License is necessary. Do you meet the above requirement? (Please be sure to include all related details in the Certificates and Licenses section of your application.)

• Yes, I currently hold a valid Texas Drivers License.
• Yes, I possess a valid Out-of-State Drivers License, but I am aware that I must acquire a valid Texas Drivers License before the start date.
• No, I do not currently have a drivers license, but I commit to obtaining one before the start date.
• No, I do not currently have a valid drivers license.

Required Question

Employer Harris County

Address 1111 Fannin St

Ste. 600

Houston, Texas, 77002

Phone 713-274-5445

Website https://www.governmentjobs.com/careers/harriscountytx