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Office Services Coordinator

Daley and Associates

Boston, MA

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JOB DETAILS
SALARY
$30–$33 Per Hour
SKILLS
Administrative Skills, Billing, Catering Services, Communication Skills, Computer Workstations, Copying Machines, Custodial Services, Data Entry, Detail Oriented, Equipment Maintenance/Repair, Establish Priorities, Event Management, Facilities Management, Furniture, Heavy Lifting, Interpersonal Skills, Inventory Levels, Inventory Management, Legal, Logistics, Maintenance Services, Newsletter, Office Equipment, Order Delivery, Organizational Skills, Printers, Property Management, Reimbursement, Relationship Management, Vendor/Supplier Management
LOCATION
Boston, MA
POSTED
3 days ago
Office Services Coordinator
Contract Opportunity  •  Seaport, Boston, MA
 
CONTRACT DETAILS
 
Pay Rate:  $30.00-33.00 per hour
Location:  Seaport, Boston, MA — Onsite, 5 Days/Week
Schedule:  40 Hours/Week
Duration:  3+ Months

OPPORTUNITY OVERVIEW
 
Daley And Associates is recruiting on behalf of a well-established law firm in Boston's Seaport district for an experienced Office Services Coordinator to join their team on a contract basis. This individual will serve as the operational backbone of the office — maintaining a polished environment, supporting attorneys and staff, and ensuring day-to-day facilities and supply functions run seamlessly. This is a hands-on, highly visible role requiring a professional with strong organizational instincts, a service-first mindset, and the flexibility to support a dynamic legal environment.

KEY RESPONSIBILITIES
 
Facility & Vendor Management
  • Maintain the professional appearance and organization of all office areas, including workstations, common areas, conference rooms, and the reception area.
  • Ensure new attorney workstations are fully prepared prior to arrival — including proper IT hookups, adapters, monitors, and starter office supplies.
  • Perform weekly refrigerator cleanouts to uphold kitchen hygiene standards.
  • Manage ongoing relationships with building management, cleaning crews, and repair services.
  • Coordinate nightly cleaning crew schedules and submit building work orders promptly when issues arise.
Administrative Support
  • Serve as a welcoming point of contact for all office visitors; strengthen and elevate the firm's reception presence.
  • Provide backup coverage for reception, filing, data entry, and light clerical tasks as needed.
  • Assist with event planning, logistics, and on-site setup and breakdown.
  • Compile and distribute the weekly Boston Office newsletter every Friday by 12:00 PM.
Supply & Inventory Control
  • Monitor and maintain inventory levels for all office, kitchen, and restroom supplies; place orders proactively to avoid shortages.
  • Coordinate weekly bagel orders — including delivery setup and post-service teardown.
  • Unpack, organize, and restock supply closets and pantries each Monday.
  • Oversee routine maintenance and servicing of office equipment, including printers, copiers, and coffee machines.
  • Manage all office supply and catering orders through established vendors
QUALIFICATIONS & SKILLS
 
  • Highly organized, detail-oriented, and proactive, with a professional demeanor suited to a legal environment.
  • Ability to lift and maneuver heavy items — vendor deliveries, boxes, or furniture — typically up to 50 lbs.
  • Flexibility to work overtime hours when operational needs require.
  • Proficiency with Microsoft Office 365, including document saving, uploading, and general file management.
  • Experience with Emburse/ChromeRiver for uploading invoices and receipts for expense reimbursement.
  • Comfortable working independently in a fast-paced, professional setting with shifting priorities.
  • Strong interpersonal and communication skills; ability to represent the firm professionally with visitors, vendors, and building management.
If you are interested in this opportunity, apply to this job or send your resume to pkulturides@daleyaa.com. NOC2C apply 
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About the Company

D

Daley and Associates

Daley And Associates, LLC (“DAA”) is a boutique search, executive, and contract staffing firm located in Boston, MA. We specialize in the placement of Accounting, Finance, Information Technology, Legal, Administrative, and Life Sciences professionals at all levels. The firm was founded in 2005 by distinguished executives with over 30+ years of staffing agency experience with the mission to create a different kind of recruiting firm, one that provides a very hands-on, consultative approach to the clients they serve.


Daley And Associates works with some of the most prominent businesses in the greater Boston area. Our clients range from promising start-ups to Fortune 100 companies.

COMPANY SIZE
20 to 49 employees
INDUSTRY
Staffing/Employment Agencies
FOUNDED
2005
WEBSITE
http://daleyaa.com/