Office Service Coordinator

This hands-on role supports daily office operations, facilities, vendors, employees, and corporate events. Event Coordination Support the planning and execution of town halls, leadership meetings, client events, and employee recognition programs.

OFFICE SERVICES COORDINATOR –ADDISON, TX

Join a global insurance firm as an Office Services Coordinator! This hands-on role supports daily office operations, facilities, vendors, employees, and corporate events. Pay rate $23-$27/hour. Resumes to Jmoses@phaxis.Com
Key Responsibilities

• Manage office service requests and coordinate with vendors and building management.
• Oversee office and pantry supplies, mail, shipping, and general administrative support.
• Coordinate employee moves, seating changes, furniture repairs, and space updates.
• Process building access requests and support security and safety programs.
• Serve as a key contact for employees, vendors, and property management.
• Ensure conference rooms are meeting-ready, including A/V, room setup, and catering.
• Assist with special projects, business continuity initiatives, and office operations.

Event Coordination

• Support the planning and execution of town halls, leadership meetings, client events, and employee recognition programs.
• Coordinate venues, catering, A/V, transportation, vendors, budgets, and event logistics.
• Manage invitations, RSVPs, event communications, and on-site execution.
• Assist with post-event feedback, budget tracking, and vendor follow-up.

Qualifications
Required

• 2+ years in office operations, facilities coordination, property management support, or corporate events.
• Experience coordinating vendors and building management;confident managing multiple priorities and deadlines.
• Strong communication and customer service mindset;comfortable interfacing with executives and guests.
• Working knowledge of conference room scheduling tools (e.G., Outlook/Teams) and basic A/V room checks.
• Proficiency in MS Office / M365 (Excel, Outlook, Teams);comfort with shared inboxes and ticket triage.