Office & Scholarship Coordinator

Posting Details

Posting Details

Posting Number S15146P Working Title Office & Scholarship Coordinator Department Franklin-Deans Academic Serv About the University of Georgia

Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state's flagship university (https://www.uga.edu/). The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.

About the College/Unit/Department

Franklin College of Arts and Sciences is the heart of the University of Georgia's learning environment, advancing new knowledge, research, scholarship and creative output by faculty, students, and staff in more than 80-degree programs across 40+ units.

College/Unit/Department website https://osas.franklin.uga.edu/ Posting Type External Retirement Plan TRS or ORP Employment Type Employee Benefits Eligibility Benefits Eligible Full/Part time Full Time Work Schedule Additional Schedule Information

M-F, 8am-5pm

Advertised Salary Commensurate with experience Posting Date 05/13/2026 Open until filled Yes Closing Date Proposed Starting Date 07/01/2026 Special Instructions to Applicants Location of Vacancy Athens Area EEO Policy Statement

The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).

USG Core Values Statement

The University System of Georgia is comprised of our 25 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 08.02.18.01.02.

Additionally, USG supports Freedom of Expression as stated in Board Policy 06.05 Freedom of Expression and Academic Freedom.

Position Information

Classification Title Academic Program Coord II FLSA Exempt FTE 1.0 Minimum Qualifications

Bachelor's degree in a related field or equivalent and 2 years of professional experience

Preferred Qualifications Position Summary

Manage day-to-day office operations for the Office of Student Academic Services (OSAS), encompassing four units within the Franklin College Dean's Office: the Office of Academic Advising (OAA), the Graduation Certification Office (GCO), Student Welcome and Success (SWS), and the Office of Transfer Academic Services (OTAS). All four units are supervised by the Senior Director of OSAS. In collaboration with the Senior Director, discuss and craft solutions and strategies for office-wide issues and projects and assist in creating and implementing office-wide policies and procedures.

This position will coordinate and manage the entire awarding process for the colleges' donor-funded, privately funded, non-endowed, and internally funded scholarships for the Franklin College of Arts and Sciences. This position will help facilitate consistent handling of Franklin College Scholarships. This includes database management, annual reviews and process improvement suggestions and implementation, including work with the Franklin College units: Development and Alumni, Finance and Administration, Office of Marketing and Communication, Office of IT, and academics units with existing and future scholarships.

Knowledge, Skills, Abilities and/or Competencies

• Experience with project management
• Self-starter
• Experience with higher education, scholarship administration, or similar field preferred
• Very detail-oriented
• Strong interpersonal skills; ability to work with various stakeholders and communicate across various teams

Physical Demands

Sitting, standing, walking, bending, stooping, pushing, pulling; spending long periods of time at a computer.

Is driving a responsibility of this position? No Is this a Position of Trust? Yes Does this position have operation, access, or control of financial resources? Yes Does this position require a P-Card? No Is having a P-Card an essential function of this position? No Does this position have direct interaction or care of children under the age of 18 or direct patient care? No Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) Yes Credit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Background Investigation Policy

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

Duties/Responsibilities

Manage day-to-day office operations within the Office of Student Academic Services:

• Provide information and assistance for students, faculty, and staff regarding Franklin College academic appeal procedures, petitions, and grade appeals. Prepare appeal packets and upload them to the Academic Standards Committee (ASC) interface on eLC. Schedule ASC training at the start of each academic year and schedule synchronous grade appeal meetings as needed. Work with the ASC to ensure that student petitions are reviewed and decisions are made in a timely manner; communicate decisions to the student and the appropriate Graduation Certification advisor. Post ASC and UGA Educational Affairs Committee appeal decisions to the student's SAGE record.
• Coordinate programs and procedures related to end-of-semester changes in student academic status. Download student status data from Argos at the end of each term and populate spreadsheets with selected information. Prepare and send Academic Warning, Probation, Suspension, and Dismissal letters and Dean's List letters; post Suspension and Dismissal letters to students' SAGE record.
• Assist in the nomination and selection process for the annual Franklin College Outstanding Advisor Award. Contact finalists' advisees to request comments of support; compile student comments and send them to finalists; and receive, organize, and upload all elements of the nomination packets for Selection Committee review.
• Act as liaison with Franklin OIT and Facilities Management in regards to technology assistance, inventory, and building/custodial issues for OSAS. Ensure that all computers, copiers, and other office machines are properly maintained in the multiple campus buildings in which OSAS staff are housed, and arrange for repair or replacement as needed. Coordinate with FMD to oversee individual and office-wide building-to-building moves, as well as individual within-building office moves.
• Assist the Interdisciplinary Studies (IDS) academic advisor with questions regarding the application process, program deadlines, committee composition, and other questions. Prepare IDS acceptance letters and send to applicants. Receive and process completed senior theses; send them to the appropriate associate dean for review and approval; and notify the student, their committee, and their graduation advisor when their thesis has been approved.

Percentage of time 40 Duties/Responsibilities

Administer and Manage Franklin College Scholarship Processes:

• Maintain and facilitate Franklin College scholarship database and application process.
• Maintain current list of Franklin College's various scholarship selection committees and communicate institutional requirements to scholarship administrators.
• Work with OSAS advisors to create communication plan to promote Franklin College scholarships to students.
• Help facilitate departmental review for scholarships.
• Liaise with Franklin College Development team to ensure the steps for the scholarship administration process are completed by the appropriate units and that necessary communication is shared with all stakeholders.
• Ensure all UGA and Franklin College scholarship policies and procedures are adhered to.
• Ensure all funds are spent as directed and in a timely manner.
• Maintain documentation of scholarship criteria, donor intent, and award guidelines to ensure compliance during the selection and awarding process.
• Liaise with the Franklin College Development office to provide the information needed for stewardship efforts. Additional liaison duties may be needed with the UGA Office of Student Financial Aid, UGA Students Veterans Resource Center, etc.
• Work with Franklin College Development Office and Department Heads to confirm recipient award decisions (and obtain copies of award letters sent to students) and award amounts.

Percentage of time 40 Duties/Responsibilities

Supervise administrative staff in OSAS:

• Hire, train, schedule, coordinate, and evaluate the performance of three administrative staff members.
• Create, interpret, and implement management policies and operating practices for these employees.
• Communicate office policies and procedures, conduct staff meetings, resolve disputes, and develop and assign additional duties as required by office needs.

Percentage of time 20

Contact Information

Recruitment Contact

Contact Details

For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.

Recruitment Contact Name Angela Bowlus Recruitment Contact Email Angela.Bowlus@uga.edu Recruitment Contact Phone

Posting Specific Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents

• Resume/CV
• Cover Letter

Optional Documents