Administrative Skills, Administrator Documentation, Billing Records, Communication Skills, Credit and Collections, Detail Oriented, English Language, Event Management, Furniture, Logistics, Mandarin Chinese Language, Multitasking, Operational Support, Operations Management, Organizational Skills, Property Management, Record Keeping, Trade Show Management
LOCATION
Santa Clara, CA
POSTED
30+ days ago
Bambulab is looking for a hands-on Office Operations Specialist to support the setup and day-to-day operations of our new Santa Clara office. This role will work closely with the COO, China-based headquarters, to help build and maintain an efficient, well-organized workplace.
What You'll Do
Support the setup and launch of our Santa Clara office, including move-in readiness, furniture/equipment coordination, internet/utilities setup, and related workplace needs
Coordinate with landlords, property management, contractors, and vendors on office-related matters
Manage daily office operations, including supplies, mail/packages, office services, and workplace upkeep
Support meeting logistics, visitor reception, and general office coordination
Assist with invoice collection, billing records, payment support materials, and administrative documentation
Support travel logistics and occasional event/trade show material coordination
Serve as an operational liaison between the U.S. office and headquarters in China
Help track operational tasks, follow up on requests, and maintain organized office records
What We're Looking For
1+ years of experience in office operations, office administration, or workplace support
Experience supporting a small or growing office environment
Strong organizational and multitasking skills
A hands-on, proactive, and detail-oriented working style
Strong communication skills in both English and Mandarin Chinese
Experience working with vendors and service providers
Ability to work full-time on-site in Santa Clara
Nice to Have
Experience with office setup, relocation, or workplace expansion
Experience working with China-based teams or headquarters
Familiarity with shipping/logistics, invoice support, and event coordination