Office & Operations Admin Specialist

Position Overview

We are seeking a detail-oriented and proactive Office & Operations Coordinator to serve as the backbone of our day-to-day office operations. This role is ideal for someone who enjoys creating a welcoming and efficient workplace, thrives in a fast-paced environment, and takes pride in supporting both people and processes This position will require wearing many hats-including general office operations, supporting administrative and employee initiatives, managing events and logistics, and helping ensure our team has the tools and resources needed to do their best work. This role requires excellent organizational and communication skills, dependability, problem solving, a strong sense of responsibility, and the ability to thrive in a fast-paced environment.

Job Responsibilities:

• Manage day-to-day office operations and maintain a professional, organized, and welcoming office environment
• Coordinate office vendors, maintenance requests, supplies, kitchen/snack inventory, and workplace logistics
• Provide flexible administrative support across teams, including document preparation, coordination, recordkeeping, and data management
• Maintain and organize company records, databases, templates, and administrative documentation
• Support employee onboarding, office setup, and general administrative processes
• Coordinate company events, meetings, training, and team activities including managing location and catering logistics
• Proactively identify operational needs, initiate tasks independently, and support process improvements across the organization
• Provide flexible administrative and operational support across teams in a fast-paced, collaborative environment

Job Requirements:

• Familiarity with administrative workflows and proficiency in administrative skills
• Understanding of a sense of urgency and is a self-starter
• Strong organizational skills with the ability to manage multiple priorities, deadlines, and shifting responsibilities in a fast-paced environment
• Excellent written and verbal communication skills with strong attention to detail and follow-through
• Ability to handle high-pressure situations with composure.
• High flexibility and adeptness at managing emergencies.
• Ability to take direction from multiple team members and stakeholders while remaining organized and responsive
• Reliable, resourceful, and solution-oriented with strong problem-solving skills
• Experience coordinating vendors, office operations, workplace logistics, or company events
• Comfortable learning and navigating new software systems, platforms, and administrative tools as company needs evolve
• Ability to maintain professionalism and discretion while supporting leadership and internal teams
• Project management experience is preferred.
• This role requires full-time onsite presence in our Bellevue office