Office of General Counsel-Executive Assistant

Client is looking for a paralegal/legal secretary with 3-5 yrs experience who is familiar with the Florida court systems and working with 3-4 attorneys. Qualified candidates will be performing basic word processing, using templates to draft correspondence and creating documents.

Role: Office of General Counsel-Executive Assistant
Duration: 9+ Months
Location: 3900 Commonwealth Blvd., Tallahassee, Florida 32399-3000
Work Arrangement: Onsite
Interview: Either Webcam Interview or In Person

Job Description:
Client is looking for a paralegal/legal secretary with 3-5 yrs experience who is familiar with the Florida court systems and working with 3-4 attorneys. Must have experience filing documents with the court, contacting judge assistance, manage attorney case files, attorney calendars and knowledge of general court systems. Qualified candidates will be performing basic word processing, using templates to draft correspondence and creating documents.

Contractor Duties

• The legal assistant acts as the legal secretary for assigned attorneys
• Formatting, finalizing, typing, and filing documents.
• Preparing letters and legal documents from drafts.
• Filing pleadings and motions with appropriate tribunals.
• Serving or arranging service of legal documents, and maintaining attorney case files.
• Prepares subpoenas, discovery requests, schedules hearings, trials, depositions, and arranges facilities as directed.
• Retaining and scheduling court reporters and obtaining transcripts.
• Performing general secretarial duties such as phone calls and travel arrangements.
• Proficient in Microsoft Office, including Word, Outlook, Excel and PowerPoint
• Closing case files, and supporting office management as needed.

Required Skills:

Skill Required / Desired Amount of Experience

Ability to speak and understand English Required

Must possess at least a high school diploma Required

Associates of Bachelors degree preferred Desired

Must have 3 to 5 yrs experience working as a paralegal or legal secretary Required 3 Years

Proficient using Microsoft Office, including Word, Outlook, Excel and PowerPoint Required 3 Years

Experience preparing legal documents and subpoenas Required 3 Years

Experience preparing discovery requests and scheduling hearings, trials and depositions Required 3 Years

Experience formatting, finalizing, typing and filing documents Required 3 Years

Experience preparing letters and legal documents from drafts Required 3 Years

Experience filing pleadings and motions with appropriate tribunals Required 3 Years

Experience managing executive management daily calendars Required 2 Years

Experience managing travel arrangements Required 1 Years

Experience working in the Florida Courts systems Highly desired