Office Manager

• Chick-fil-A Careers
• Oak Grove & Citrus FSU
• Office Manager

Office Manager

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Part-time

Bachelor's degree

Starting at $25.00 per hour

Position Type: Part-Time (20-25 Hours/Week, Monday - Friday)

Compensation: $25.00 / hour

Location: Walnut Creek, CA

Position Summary

We are seeking a highly organized, trustworthy, and detail-driven Office Manager to oversee daily administrative functions, vendor relations, and operational workflow. This role requires an adaptable professional with exceptional foresight, capable of exercising sound judgment while handling confidential business matters.

The ideal candidate possesses strong written and verbal communication skills, brings order and clean structure to daily operations, and seamlessly anticipates operational and administrative needs.

Core Responsibilities

• Executive Communication & Inbox Management: Monitor, filter, and draft correspondence for incoming email inquiries, serving as the primary administrative point of contact.
• Calendar Management & Event Logistics: Maintain complex scheduling, track critical business dates, schedule vendor appointments, and ensure optimal time management across operations.
• Financial & Expense Administration: Accurately track business expenditures, process supplier payments, reconcile receipts, and maintain clear financial records.
• Community Engagement: Evaluate, track, and process incoming community donation requests and manage external partner correspondence.
• Team Onboarding & Administrative Support: Coordinate administrative workflows for new team member onboarding, ensuring smooth documentation collection and orientation setup.
• Documentation & Records Management: Establish and maintain secure, meticulously organized digital and physical records, upholding strict confidentiality standards.
• Visual & Document Creation: Design, format, and update internal and external collateral using Canva.
• Operational Oversight & Workplace Standards: Ensure high standards of office organization, functional efficiency, and cleanliness throughout the workspace.
• Strategic Problem-Solving: Proactively identify process improvements, address operational bottlenecks, and execute special projects independently.

Qualifications & Competencies

• Age Requirement: Must be at least 18 years of age.
• Experience: Prior administrative, office management, or executive support experience is highly recommended.
• Technical Proficiency: Mastery of Google Workspace (Gmail, Calendar, Drive, Docs, Sheets) and Canva.
• Organizational Excellence: Proven ability to manage competing priorities, maintain rigorous attention to detail, and meet deadlines consistently.
• Discretion & Integrity: Absolute trustworthiness in handling sensitive executive, financial, and organizational data.
• Proactive Disposition: High degree of self-motivation with a demonstrated ability to anticipate needs and resolve challenges independently.
• Professional Communication: Polite, articulate, and effective written and verbal communication skills.

Applicant Requirements

• References: Candidates must provide three (3) total references, at least two (2) of which must be professional references from previous supervisors or managers.

Work Schedule & Compensation

• Hours: 20-25 hours per week (Monday through Friday; exact daily schedule to be determined upon hire).
• Pay Rate: $25.00 per hour.

Work schedule

• Monday to Friday

Benefits

• Employee discount
• Flexible schedule

Chick-fil-A - Oak Grove & Citrus FSU

2290 Oak Grove Rd, Walnut Creek, CA, 94598

Apply

This job posting is for an opportunity at a Chick-fil-A Restaurant business independently owned and operated by a local franchised Operator. If you choose to apply for this position, you understand and acknowledge that your application and any information included with it will only be submitted to the Operator. Chick-fil-A, Inc. will not receive a copy of your employment application and will not be involved in any decisions regarding whether to hire you. If you are hired for this position, you also understand and acknowledge that the Operator's restaurant business will be your employer, not Chick-fil-A, Inc., and that the Operator is solely responsible for all decisions related to your employment, including hiring, firing, discipline, compensation, scheduling and supervision.