Office Manager

Job Title: Office Manager

Job Description

The Office Manager oversees daily office operations to ensure a smooth, efficient, and professional workplace. This role combines administrative leadership, accounting support, and facilities coordination to support teams across the organization. The Office Manager serves as a central point of contact for employees and leadership, helping to maintain clear communication, consistent office policies, and a positive work environment with opportunities for growth.

Responsibilities

• Oversee daily office operations to ensure a smooth, efficient, and well-organized workflow.
• Provide accounting support, including Accounts Payable and Accounts Receivable, in coordination with the corporate accounting team.
• Manage office supplies and equipment, including ordering, inventory control, and cost-effective purchasing.
• Coordinate and maintain relationships with vendors and service providers.
• Organize and coordinate office maintenance and facility management activities to keep the workplace safe, clean, and functional.
• Provide administrative support by scheduling meetings, managing calendars, and handling correspondence.
• Organize and plan company events, meetings, and team-building activities to support a strong internal culture.
• Maintain and update office policies and procedures to support efficient company operations.
• Serve as a liaison between employees and management to support communication and issue resolution.
• Ensure compliance with health and safety regulations within the office environment.
• Support front desk activities, including greeting visitors and assisting with general inquiries as needed.
• Assist with special projects and other administrative tasks as assigned by leadership.

Essential Skills

• Proven experience as an Office Manager or in a similar office administration role.
• Bachelors degree in Business Administration, Office Management, or a related field, or equivalent combination of education, training, and experience.
• Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Experience providing accounting support, including Accounts Payable and Accounts Receivable (AR/AP).
• Strong verbal and written communication skills for interacting with employees, leadership, vendors, and visitors.
• Exceptional organizational skills and attention to detail in managing multiple tasks and priorities.
• Ability to prioritize and manage multiple responsibilities efficiently in a fast-paced office environment.
• Experience working with ERP systems to support accounting or operational processes.
• Administrative support experience, including data entry and document management.
• Comfort working at the front desk and providing professional, courteous support to visitors and team members.

Additional Skills & Qualifications

• Experience in facility management and vendor coordination is a plus.
• Experience with payroll processes is beneficial.
• Excel data entry experience to support financial and operational reporting.
• Ability to contribute to planning and coordinating company events and team-building activities.
• Demonstrated ability to work independently while collaborating effectively with cross-functional teams.
• Flexibility to take on special projects and new responsibilities as the company grows.
• Company may consider additional experience, training, or certifications in lieu of specific educational requirements where appropriate.

Work Environment

This is an onsite role based in a nice, modern building that offers a comfortable and professional office setting. You will work in a family-oriented company culture that values internal growth and development. The environment supports close collaboration with colleagues, vendors, and leadership. The role involves working with standard office technologies, including Microsoft Office Suite, ERP systems, and typical office equipment. The office setting is designed to be welcoming and efficient, with a focus on maintaining a well-organized workspace and a positive day-to-day experience.

Job Type & Location

This is a Contract to Hire position based out of Tempe, AZ.

Pay and Benefits

The pay range for this position is $30.00 - $40.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

Medical, dental & vision

Critical Illness, Accident, and Hospital

401(k) Retirement Plan Pre-tax and Roth post-tax contributions available

Life Insurance (Voluntary Life & AD&D for the employee and dependents)

Short and long-term disability

Health Spending Account (HSA)

Transportation benefits

Employee Assistance Program

Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Tempe,AZ.

Application Deadline

This position is anticipated to close on May 27, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.