W-2 Contract Role
Duration - 5 Months, possible temp to hire
Pay Range - $24.37 to $34.06/hour
Location - Seattle, WA 98101
Position Summary
The Office Manager / Administrative Assistant to the Operations Director for Title & Escrow Operations is responsible for supporting the daily administrative, operational, and office management functions of a busy title and escrow office. This role ensures the efficient flow of transactions, supports title and escrow staff, coordinates office operations, assists with compliance and accounting functions, and provides exceptional service to customers, lenders, real estate professionals, and internal stakeholders.
The ideal candidate is highly organized, resourceful, detail-oriented, and capable of managing multiple priorities in a fast-paced real estate transaction environment. Prior title, escrow, settlement services, or real estate experience is strongly preferred.
Key Responsibilities
Office & Operations Management
- Manage daily office operations to ensure an efficient and professional work environment.
- Maintain office supplies, equipment, technology resources, and inventory.
- Coordinate office maintenance, vendor relationships, building management, and service providers.
- Assist with office budgeting, expense management, and cost-control initiatives.
- Support implementation and documentation of operational processes and workflow improvements.
- Maintain office security procedures, access controls, and emergency preparedness records.
- Assist leadership with branch operations, administrative oversight, and special projects.
Title & Escrow Operations Support
- Provide administrative support to title officers, escrow officers, underwriters, and management.
- Assist with file intake, order entry, transaction tracking, and file organization.
- Coordinate receipt and distribution of title commitments, reports, closing packages, and related documents.
- Monitor transaction pipelines and assist with workflow management to ensure files move efficiently through the closing process.
- Facilitate communication among buyers, sellers, lenders, real estate agents, attorneys, surveyors, and vendors.
- Support scheduling of closings, signings, and client meetings.
- Assist with post-closing file organization, retention requirements, and archival procedures.
- Maintain familiarity with title and escrow software systems and operational platforms.
Compliance & Risk Management
- Assist management with compliance initiatives and operational audits.
- Help maintain records in accordance with company policies, regulatory requirements, privacy standards, and industry best practices.
- Support procedures related to data security, fraud prevention, and protection of confidential customer information.
- Assist with licensing, continuing education tracking, and recordkeeping requirements as applicable.
- Ensure adherence to company policies regarding transaction documentation and file management.
Administrative Support
- Serve as the first point of contact for visitors, customers, and business partners.
- Answer incoming calls and direct inquiries appropriately.
- Manage general office and branch email accounts.
- Coordinate executive and management calendars, meetings, and conference scheduling.
- Prepare correspondence, reports, presentations, and other business documents.
- Maintain organized digital and physical filing systems.
- Arrange travel, meetings, and company events as needed.
- Exercise discretion and confidentiality regarding customer, employee, and company information.
Finance & Escrow Accounting Suppor
All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.