Office Manager, Office of Highway Maintenance

Office Manager, Office of Highway Maintenance

Salary

$55,810.00 - $75,745.00 Annually

Location

Largo, MD

Job Type

Probationary FT

Job Number

11041

Department

Public Works & Transportation

Division

OHM-Administrative Support

Opening Date

11/04/2026

Closing Date

11/18/2026 11:59 PM Eastern

FLSA

Exempt

Bargaining Unit

50069039

• Description
• Benefits
• Questions

Nature and Variety of Work

Come join our team!

The Prince Georges County Department of Public Works & Transportation (DPW&T) is currently seeking highly qualified applicants to fill an Office Manager, Office of Highway Maintenance (Administrative Aide 4A) Grade A19 position in the Office of Highway Maintenance.

About the Position:

This is a highly responsible senior-level administrative role, where the incumbent provides comprehensive administrative, operational, financial, and executive support to the Associate Director. Responsibilities include analyzing information and preparing decision briefs, managing office operations, coordinating schedules and special projects, overseeing payroll and procurement activities, preparing correspondence and reports, maintaining records and procedures, and facilitating effective communication and organizational efficiency.

About the Agency:

The Department of Public Works and Transportation (DPW&T) is responsible for nearly 2,000 miles of County-maintained roadways that range from rural to urban classifications. The transportation infrastructure includes 900 bridges, as well as shoulders, sidewalks, curbs/gutters, stormwater management facilities, driveway aprons and nearly 3,000 acres of grassy area -- all of which are maintained by staff of the Department. DPW&T's workforce keeps the County's various services moving by performing a myriad of activities which include removing snow and ice from County-maintained roadways, upgrading traffic signals, installing streetlights, clearing fallen trees, unclogging drainage inlets and maintaining stormwater management facilities, as well as performing roadway repairs ranging from potholes and sidewalk trip hazards to bridge repairs and resurfacing projects and more.

Examples of Work

• Analyzes operational, financial, and program information related to significant issues before the Associate Director.
• Prepares decision briefs that summarize the issue, compare viable options, identify resource and service impacts, and present risks and recommended next steps for leadership consideration
• Coordinates office workflow and ensures efficient and effective office management operations;
• Serves as the Office Manager and liaison for visitors to the Associate Directors office;
• Coordinates a variety of office activities, special project and functions;
• Prepares and coordinates travel requests and reimbursements to seminars/conferences, confirms reservations and verify expense reports;
• Assists the Associate Director with maintaining and updating the Departmental Standard Operating Procedures (SOPs);
• Serves as the Agency Payroll Coordinator (APC) for the Office;
• Prepares and maintains a variety of financial documents required for the acquisition of materials, supplies and services;
• Enters purchase requisitions into the ERP/SAP system and prepares purchase requests forms for approval;
• Serves as purchasing card user and manages, secures and reconciles as directed by policy;
• Manages the Associate Directors calendar;
• Schedules appointments and provides notification of scheduled meetings in advance of meeting dates/times, prepares meeting updates and agendas;
• Drafts and composes correspondences and reports for the Associate Directors approval;
• Proofreads and edits documents, type sensitive/confidential materials and disseminates to appropriate personnel
• Screens and responds to inquiries from callers;
• Maintains the Departmental filing system and retention schedule;
• Researches and organizes materials in preparation for meetings, conferences, workshops, etc.;
• Performs other tasks and duties assigned, which may not be specifically listed in the position description; however, are within the general occupational category and responsibility level associated with the employees class of work.

Qualifications

Minimum Qualifications:

• Associates degree from an accredited College or University in Business Administration or Secretarial Science.

• Successful completion of probationary period of nine (9) months at the Administrative Aide III level

OR

• Two (2) year of advanced diverse and/or technical clerical experience which involved working with the public, office management and operational details, with some lead or supervisory experience.

• Must have a valid drivers license.

An equivalent combination of education, experience and training which provides the required knowledge, skills and abilities may be considered; however, there is no substitution for the required supervisory or lead experience.

Preferred Qualifications:

• Two (2) years public works and/or transportation experience, which includes: Fiscal and grant reporting familiarity.

• Proficiency with compliance and auditing processes.

• Advanced knowledge of Microsoft Office applications (Word, Excel, PowerPoint, Outlook, Teams, etc.).

EACH APPLICATION MUST INCLUDE INFORMATION THAT CLEARLY DEMONSTRATES THE ABOVE QUALIFICATIONS FOR THIS POSITION.

Additional Eligibility Criteria

Candidates deemed as meeting the minimum qualifications will be invited to complete and pass an online Administrative Aide examination. Applicants who have previously taken and passed the exam on or after 8/1/2024 will not be required to re-test. Previous passing test scores will be applied.

Additional Information

Salary Range Transparency: The salary range listed in this announcement reflects the offer anticipated range for this position. Offers made within this range are based on qualifications, experience, and internal equity.

Tentative Interview Dates: December 1 - December 4, 2026. Please note that interview dates are subject to change and only selected candidates will receive confirmation and additional details.

Job Location: Largo, MD

Conditions of Employment: Upon selection, the candidate must:

• Meet all training and performance standards and demonstrate proficiency as required by the agency.
• Wear and use agency protective apparel and equipment in the performance of their assigned duties.
• Successfully pass preemployment checks which may include reference checks, background investigations, and drug screenings, where applicable.
• Be willing and able to serve as an essential employee. Essential employees are expected to report during standard or non-standard hours as operations necessitate, or during emergencies. Essential employees are expected to report or remain at work when other County employees are granted Administrative Leave.
• Incumbents must be able to wear and use Agency protective apparel and equipment in the performance of their assigned duties.

ONLY ONLINE APPLICATIONS WILL BE ACCEPTED

Eligibility to Work: Under the Immigration Reform and Control Act of 1986, an employer is required to hire only U.S. citizens and lawfully authorized alien workers. Applicants who are selected for employment will be required to provide and verify authorization to work in the United States without sponsorship.

This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S., only after an offer has been accepted and the Form I-9 is completed. For information on E-Verify, or if you believe the County has violated its E-Verify responsibilities, please contact the Department of Homeland Security (DHS) at 888-897-7781 or visit their website at dhs.gov/E-Verify.

INTERNAL APPLICANTS: If you are a current Prince Georges County Government employee and seeking a promotion, in accordance with Section 16-200 of the Personnel Law, you have the right to appeal a rejection rating within five (5) working days of receiving a rejection notice. Union employees should refer to their respective collective bargaining agreement and/or union representative for their grievance procedure.

Prince Georges County Government is an Equal Opportunity/Affirmative Action Employer Committed to Diversity and Inclusion in the Workplace

General Plan Information:

The Prince George's County benefits plan year is from January 1 to December 31.

A spouse (to include a same sex spouse) can be added to the health benefit plans. A marriage certificate and social security number is required to add a spouse.

Children under the age of 26 are eligible for coverage under the health benefit plans. This includes stepchildren and children of the same-sex spouse. A birth certificate(s) and social security number(s) is required to add a child(ren). If you are only adding the stepchildren or child(ren) of a same-sex spouse, you will need to submit a marriage certificate. You will also need to submit the birth certificate of the child(ren) and your spouse must be listed as a parent.

The premiums for health benefits are deducted on a pre-tax basis with the exception of Long-Term Disability, Extra Life Insurance and Voluntary Benefits (Short-Term Disability, Whole Life Insurance, Critical Illness, Accident Insurance, Cancer Indemnity, Hospital Indemnity Protection, Accident Indemnity Plan, Supplemental Dental and Group Legal Services).

New employees must enroll in the County's health benefit plans within thirty (30) days of the hire date.

The effective date of the health benefits coverage is the beginning of the month following a waiting period of forty-five (45) days from the date of hire.

After enrolling in the County's benefit plans, employees may only make changes to the plans either during the open enrollment period, which occurs annually (usually each October), and/or during the year, due to a family status change (i.e., marriage, births, divorce and adoption).

Employee Benefits

Prince George's County is proud to offer employees an attractive and comprehensive benefits program, including the following:

• Medical/Prescription/Dental/Vision Insurance Coverage (part time employees are eligible for medical insurance if they work 15 + hours, per week)
• Group Term Life Insurance
• Long & Short-Term Disability
• Flexible Spending Accounts
• Dependent Care Assistance Program
• Health Care Flexible Spending Account

Paid Leave (Annual, Personal, & Sick) 13 Paid Holidays Retirement Benefits

• Defined Benefit Pension Plan

• Employer Contribution Rate-11.71%

• Supplemental Pension Plan

• Employee Contribution Rate (Pre-Tax)-3.48%

• 457(b)

• 403(b)

Employee Discounts Employee Assistance Program Voluntary Benefits

• Critical Illness
• Whole Life Insurance
• Accident Insurance
• Legal Services

For additional details, please visit: https://www.princegeorgescountymd.gov/departments-offices/human-resources-management/employees/benefits

01

IMPORTANT - PLEASE READ AND ACKNOWLEDGE: I acknowledge and understand that my responses to the supplemental questions must align with the information provided under the Work Experience and Education sections of my application. My responses to the questions below and the information provided under Work Experience and Education will determine if I meet all minimum qualifications for the position. I understand that attaching a resume does not fulfill the requirement to complete the application and answer all questions. While I am highly encouraged to attach a resume, I understand that only information provided in my application will be used to evaluate my experience and education for this opportunity.

• Yes
• No

02

Which best describes your highest level of education completed? Please do not include education that is in process.

• Some high school, but did not graduate
• High School Diploma or G.E.D
• Associates Degree
• Bachelors Degree
• Masters Degree
• Doctorate/PHD/JD
• Other

03

If you selected "Other" for the previous question on education, please identify/input your highest level of education.

04

Have you completed the probationary period of nine (9) months at the Administrative Aide III level with Prince Georges County Government?

• Yes
• No

05

How many years of advanced diverse and/or technical clerical experience which involved working with the public, office management and operational details do you have?

• No Experience
• 1 Year
• 2 Years
• 3 Years
• 4 Years
• 5+ Years

06

Describe your advanced diverse and/or technical clerical experience which involved working with the public, office management and operational details, and staff supervision. Please include employer(s) as well as date(s) of employment. Applications that state "See Resume" will not be reviewed. If you do not have experience, please put N/A.

07

Do you have any lead or supervisory experience working with the public, office management and operational details?

• Yes
• No

08

Please explain your experience above, including the types of work performed, dates of employment, and places of employment where the experience was obtained. Answers such as "See Resume" will not be accepted. Please do not copy your entire resume here. Only provide information that relates to the question. Otherwise, please put N/A indicating you do not have this experience.

09

Do you have at least two (2) years public works and/or transportation experience, which includes: Fiscal and grant reporting familiarity?

• Yes
• No

10

Please explain your proficiency with compliance and auditing processes.

11

Do you have a valid drivers license?

• Yes
• No

12

This is an essential position. Are you willing and able to participate as an essential employee? Essential employees are expected to report during standard or non-standard hours as operations necessitate, or during emergencies. Essential employees are expected to report or remain at work when other County employees are granted Administrative Leave.

• Yes
• No

Required Question

Employer Prince Georges County Government

Address 1400 McCormick Drive, Suite 159

Largo, Maryland, 20774

Phone 301-883-6330

301-883-6330

Website http://www.princegeorgescountymd.gov/