Benefits:- Paid time off
- 401(k)
- Profit sharing
- 401(k) matching
About the Role:Window World of the Hudson Valley is looking for a motivated and organized Office Manager to keep our operations running smoothly in Wappinger Falls, NY. This is a key role at the heart of our business, where you'll be the go-to person for keeping our team, customers, and processes aligned. If you thrive in a fast-paced environment and love bringing order to a busy office, we want to hear from you!
Responsibilities:- Oversee day-to-day office operations and administrative functions
- Manage scheduling, appointments, and calendars for staff and leadership
- Handle customer inquiries, follow-ups, and correspondence via phone and email
- Manage inventories of supplies in office and warehouse
- Occasional driving to jobsites, pick up permits, notarize paperwork
- Process invoices, purchase orders, and assist with basic bookkeeping and billing
- Maintain organized filing systems, records, and office documentation
- Coordinate with installation crews, sales staff, and vendors to ensure smooth project flow
- Order and manage office supplies and equipment inventory
- Support HR functions such as onboarding, employee records, and payroll coordination
- Occasional off-hours required to communicate with team and customers
- Representation at local Home Shows and Company Events
Requirements:- 2+ years of office management or administrative experience
- Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Excellent communication and customer service skills
- Highly organized with strong attention to detail and time management
- Experience with bookkeeping or accounting software (QuickBooks a plus)
- Ability to multitask and prioritize in a fast-paced environment
- Self-starter with a proactive, problem-solving mindset
- Must have valid Driver's License and reliable transportation
- Must be able to receive and unload shipments, no lifting restrictions
- Must be able to pass Background Check/Screening
- Availability weekends - Rotating Saturday's and presence at Home Shows/Company Events
About Us:Window World of the Hudson Valley is a proud local franchise of the nation's largest exterior remodeling company, serving homeowners across the Hudson Valley with top-quality windows, doors, and siding. Our customers love us for our affordable pricing, professional installations, and outstanding service. We've built a team culture rooted in respect, reliability, and a shared commitment to excellence — making this a great place to grow your career.