Office Manager

Office Manager – Kubota Dealership

Job Type: Full-Time
Work Location: In Person
Compensation: Competitive hourly pay, based on experience

Position Overview

We are seeking an experienced, highly organized, and detail-oriented Office Manager to join our Kubota dealership team.

The ideal candidate will have a strong background in accounting, financial administration, and dealership operations. This position plays a vital role in ensuring the accuracy, efficiency, and smooth operation of our daily business activities.

We are looking for a dependable, self-motivated professional who takes initiative, demonstrates excellent organizational skills, and thrives in a fast-paced environment. The Office Manager will work closely with dealership management and the sales, service, and parts departments to support financial operations, maintain accurate records, and ensure efficient administrative processes.

Key Responsibilities

Accounting & Financial Management

• Oversee daily accounting functions and administrative operations.
• Manage accounts payable, accounts receivable, and bank reconciliations.
• Process daily sales transactions, bank deposits, and customer payments.
• Monitor inventory accounts, contracts-in-transit, and outstanding balances.
• Assist with month-end closing procedures and the preparation of financial statements.
• Maintain accurate financial records and ensure timely reporting.
• Prepare and file applicable sales tax reports while ensuring compliance with reporting requirements.

Financing & Dealership Operations

• Process customer financing applications, contracts, and related documentation.
• Coordinate financing approvals, contract funding, and settlements.
• Manage Kubota Credit Corporation financing transactions.
• Process equipment floorplan payments, payoffs, and extensions.
• Ensure accurate and timely processing of equipment sales transactions.
• Work closely with the sales department to resolve outstanding deals, financing issues, and documentation requirements.

Inventory & Warranty Administration

• Maintain accurate equipment inventory records and supporting documentation.
• Process manufacturer invoices, inventory adjustments, and related transactions.
• Assist with monthly inventory reconciliations and inspections.
• Maintain equipment pricing, product descriptions, and inventory listings.
• Process equipment warranty registrations and manufacturer warranty claims.
• Coordinate with the parts and service departments to resolve warranty and inventory-related matters.

Office Management & Administration

• Coordinate daily office operations and administrative responsibilities.
• Maintain organized and accurate accounting, customer, sales, and service records.
• Assist with employee records, commission calculations, and compliance documentation.
• Communicate professionally with manufacturers, vendors, customers, and dealership personnel.
• Support management with operational reporting, special projects, and process improvements.
• Ensure daily office activities are completed accurately, efficiently, and within established deadlines.
• Provide administrative support to the sales, service, parts, and accounting departments as needed.

Qualifications & Experience

• Previous experience in office management, accounting, bookkeeping, or dealership administration preferred.
• Experience in an automotive, agricultural equipment, heavy equipment, or related dealership environment is a plus.
• Strong understanding of accounting principles, accounts payable, accounts receivable, and financial reconciliations.
• Experience with month-end closing procedures and financial reporting.
• Proficiency in Microsoft Office applications, particularly Excel.
• Experience with dealership management software preferred, with the ability to learn new systems quickly.
• Excellent organizational, communication, and problem-solving skills.
• Exceptional attention to detail, accuracy, and time management.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Strong work ethic, professionalism, and dependability.
• Ability to work independently while maintaining positive working relationships across departments.
• Commitment to maintaining confidentiality and handling sensitive financial and employee information appropriately.

Benefits

We value our employees and offer a competitive benefits package that includes:

• Medical Insurance
• Dental Insurance
• Vision Insurance
• 401(k) with Company Match
• Paid Time Off
• Paid Holidays
• Employee Discounts

Why Join Our Team?

We are committed to investing in our employees and providing opportunities for professional growth and long-term success.

As our Office Manager, you will play an important role in the overall success of our dealership. This position offers the opportunity to work alongside an experienced management team in a stable, professional, and growing dealership environment where your contributions are recognized and valued.

If you are a motivated professional with strong accounting and administrative experience who enjoys taking responsibility for making a positive impact, we encourage you to apply.

Compensation

Annual Salary: $75,000–$90,000, based on experience and qualifications.

We offer a competitive compensation package that reflects the candidate's experience, skills, and qualifications.

Artificial Intelligence (AI) Statement

We recognize that applicants may use artificial intelligence (AI) tools to assist in preparing application materials, including resumes and cover letters. AI-assisted materials are acceptable provided that all information submitted is accurate, truthful, and reflects the applicant's actual qualifications, skills, and experience.

However, applicants may not use AI tools to:

• Answer interview questions on their behalf or provide unauthorized assistance during interviews, assessments, or any other part of the selection process.
• Misrepresent, exaggerate, or embellish qualifications, skills, education, or professional experience.
• Create false or misleading representations of identity, including altered images, videos, audio recordings, or other content.

Regardless of whether AI tools are used, all application materials and responses must accurately represent the applicant's own abilities, qualifications, and experience.

Misrepresentation or improper use of AI during the hiring process may result in disqualification from employment consideration.

Apply Today!

Take the next step in your career and join our Kubota dealership team!

We look forward to welcoming a dedicated, detail-oriented Office Manager who is ready to contribute to our continued success.

Our dealership has been and remains committed to the principles of equal employment opportunity and nondiscrimination for all persons without regard to race, color, religion, sex/gender, sexual orientation, or preference, marital status, citizenship status, military status, age, national origin, nationality, handicap or disability, or any other status protected by federal, state or local law or regulation. In keeping with this policy, we seek to recruit, hire, train, and promote into available jobs the most qualified persons and to administer personnel matters such as compensation, benefits, training, layoffs, and terminations in accordance with this policy. All employees are expected to conduct themselves in the workplace in a manner that is consistent with this policy.

Compensation details: 75000-90000

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