Office Manager

West Sound Workforce

Gig Harbor, WA

Apply

JOB DETAILS

SALARY

$15–$45 Per Hour

SKILLS

Accounts Payable, Accounts Receivable, Accounts Receivable Processing, Administrative Skills, Billing, Bookkeeping, Communication Skills, Customer Relations, Customer Support/Service, Data Entry, Detail Oriented, High School Diploma, Intuit Quickbooks, Leadership, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft Word, Multitasking, Office Equipment, Office Management, Operational Communications, Operational Support, Operations Management, Order Supplies, Organizational Skills, Painting (Facilities and Maintenance), Payroll Administration, Payroll Management, Presentation/Verbal Skills, Process Improvement, Purchasing/Procurement, Reconciliation, Record Keeping, Support Documentation, Team Player, Telephone Skills, Time Management, Typing, Writing Skills

LOCATION

Gig Harbor, WA

POSTED

28 days ago

Position Title: Office Manager

Position Summary
Reporting to company leadership, the Office Manager is responsible for supporting daily office
operations, customer communications, payroll administration, accounts payable, accounts
receivable, and general administrative functions. This position serves as a primary point of
contact for customers, employees, and vendors while ensuring the efficient operation of office
processes and recordkeeping systems.

Schedule
Full-time, onsite position
Monday-Friday schedule
32-40 hours per week based on seasonal workload

Essential Duties and Responsibilities
Answer and direct incoming telephone calls and respond to general inquiries from customers,
vendors, and employees
Provide administrative support to company leadership and field personnel
Process accounts payable, including invoice entry, payment tracking, and record maintenance
Process accounts receivable, including invoicing, payment collection, and account
reconciliation
Assist with payroll processing for a workforce of approximately 15-45 employees, depending
on season
Maintain employee, payroll, and business records in accordance with company procedures
Utilize QuickBooks to perform bookkeeping, data entry, and recordkeeping functions
Prepare invoices and maintain supporting financial documentation
Coordinate bank deposits and perform routine bank runs
Order and maintain office supplies and equipment
Maintain organized electronic and paper filing systems
Assist with process improvements and administrative projects
Perform other related duties as assigned

Qualifications
High school diploma or equivalent required
Previous experience in an Office Manager, Administrative Assistant, Office Coordinator,
Bookkeeper, or similar role preferred
Experience with accounts payable, accounts receivable, payroll processing, or bookkeeping
functions
Working knowledge of QuickBooks
Proficiency with Microsoft Office applications, including Outlook, Word, and Excel
Strong organizational, time management, and multitasking skills
Effective verbal and written communication skills
Ability to maintain confidentiality and handle sensitive information appropriately
High level of accuracy and attention to detail
Experience with prevailing wage payroll is preferred but not required

Working Conditions
Primarily office-based work environment
Frequent use of computers, telephones, and standard office equipment
Occasional local travel for bank deposits, supply purchases, or other business-related errands
Position requires prolonged periods of sitting, typing, and communicating with customers,
employees, and vendors

West Sound Workforce is assisting a locally owned painting contractor in sourcing an Office Manager for their small but busy office. Serving residential and commercial customers throughout the region, this established company is known for quality workmanship, strong customer relationships, and a team-oriented approach to business.
Reporting to company leadership, the Office Manager will serve as the hub of daily office operations, supporting customers, employees, and vendors while managing administrative, payroll, and bookkeeping functions. This role is ideal for an organized professional who enjoys variety in their workday and takes pride in keeping operations running smoothly.
If you're looking for an opportunity to make a meaningful impact while applying your administrative, customer service, and bookkeeping skills, we'd love to connect with you! Apply today.
Shift Information:Full-time, onsite position
Monday-Friday schedule
32-40 hours per week based on seasonal workload
What you will do:Manage daily office operations while serving as the primary point of contact for customers, vendors, and employees (phones, inquiries, routing, general support)
Process accounts payable and accounts receivable, including invoicing, payment tracking, and account reconciliation
Support payroll processing for a seasonal workforce of approximately 1545 employees, including prevailing wage payroll
Maintain accurate financial, payroll, and employee records using QuickBooks and standard office systems
Provide general administrative support including scheduling, filing, bank deposits, supply ordering, and process improvement initiatives
What we are looking for:Experience in an Office Manager, Bookkeeper, Administrative Assistant, or similar role with exposure to AP, AR, and payroll
Working knowledge of QuickBooks for bookkeeping, data entry, and financial tracking
Strong organizational skills with the ability to manage multiple priorities in a busy office environment
Professional, friendly communication skills with a strong customer service mindset (phone and in-person)
High attention to detail, confidentiality, and proficiency in Microsoft Office (Outlook, Word, Excel)
Benefits available upon permanent hire:Medical insurance available
Paid time off (PTO) and vacation benefits

Office Manager

West Sound Workforce

Gig Harbor, WA

About the Company

West Sound Workforce

Similar Job Searches