Office Manager Fort Collins, CO

Vensure Employer Services

Fort Collins, CO

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JOB DETAILS

SKILLS

Administrative Skills, Business Administration, Business Operations, Calendar Management, Communication Skills, Computer Systems, Cross-Functional, Data Entry, Data Quality, Documentation, Documentation Plan, Establish Priorities, Facilities and Maintenance, High School Diploma, Leadership, Lift/Move 25 Pounds, Localization, Logistics, Mail Processing, Marketing, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft Word, Office Management, Onboarding, Operational Support, Organizational Skills, Plan Meetings, Presentation/Verbal Skills, Supplier Optimization, Supplier Relationship Management (SRM), Support Documentation, Systems Administration/Management, Team Player, Technical Operations, Telephone Skills, Vendor/Supplier Relations, Writing Skills

LOCATION

Fort Collins, CO

POSTED

4 days ago

Job Overview
We are a growing operations and technical services provider based in Fort Collins, dedicated to delivering streamlined, high-quality professional solutions to our clients. We pride ourselves on maintaining an organized, high-performance culture where teamwork, efficiency, and exceptional communication drive our success.

As our new Office Manager, you will be the central heartbeat and professional anchor of our facility. You won't just be managing desks—you will take complete ownership of our daily administrative and operational functions, ensuring seamless communication across all departments, managing vital vendor relationships, and serving as the primary point of contact for leadership, field staff, and visitors.

If you are a highly organized, tech-savvy professional who loves a dynamic workday and thrives on creating a polished, collaborative, and efficient work environment, this high-impact position is your next ideal career step.

What You'll Do (The Impact You'll Make)

Office Operations & Facility Excellence

Command the Workspace: Oversee and manage day-to-day office operations, inventory, supply orders, and routine facility maintenance needs.
Maintain the Standard: Keep all work areas, meeting rooms, and communal spaces beautifully organized, immaculate, and fully stocked to reflect a premier corporate image.
Vendor & Logistics Liaison: Manage and optimize all external vendor relationships related to office services, utilities, and corporate supplies.
Mail & Deliveries: Seamlessly coordinate all incoming and outgoing correspondence, physical mail distribution, and critical logistical deliveries.

Administrative & Leadership Support

Executive Coordination: Partner directly with leadership to assist with complex scheduling, strategic meeting coordination, and internal/external event logistics.
Document Architecture: Support executive projects by drafting company-wide announcements, preparing documentation, executing data entry, and organizing digital and physical filing systems.
Special Initiatives: Support localized marketing and internal business efficiency initiatives through meticulous tracking, documentation, and logistical planning.

Culture, Communication & Onboarding

First Impressions: Greet incoming clients and visitors with a warm, polished, and professional demeanor, routing phone calls and email inquiries to appropriate departments instantly.
Team Engagement: Help coordinate internal employee engagement activities, corporate training sessions, and company-wide social events.
Onboarding Support: Facilitate a smooth onboarding journey for new hires, handling immediate workspace setup and foundational orientation support.
Field Team Partnership: Provide courteous, efficient, and reliable operational support to our off-site field staff and technical teams.

Who You Are

A Master of Structure: You possess a natural ability to maintain order, prioritize an evolving to-do list effectively, and manage multiple administrative moving parts simultaneously.
A Flawless Communicator: You exhibit exceptional verbal and written communication skills and know how to present ideas clearly, professional, and warmly.
Proactive & Solutions-Oriented: You demonstrate high initiative in spotting administrative bottlenecks and autonomously implementing smart, efficient processes to resolve them.
Discreet & Professional: You understand the critical importance of data integrity and handle sensitive company information with absolute confidentiality and ethics.

Qualifications & Requirements

Required:

High School Diploma or GED equivalent required.
2–4 years of steady experience in an administrative, office management, or operations support capacity.
Strong, advanced proficiency with the Microsoft Office Suite (specifically Outlook, Word, and Excel) and general digital office management platforms.
Demonstrated experience supporting corporate leadership and coordinating cross-functional departmental workflows.
Ability to lift and move up to 25 pounds occasionally (e.g., managing office supply shipments or event materials).
Ability to remain active, stand, or sit for extended periods in a traditional office setup utilizing computer systems daily.

Preferred:

Associate's or Bachelor's Degree in Business Administration, Operations, or a closely related field.
Prior experience supporting field operations or logistics-heavy teams.

Office Manager Fort Collins, CO

Vensure Employer Services

Fort Collins, CO

About the Company

Vensure Employer Services

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