Santa Barbara, California
Position Summary
The Office Manager & Executive Assistant role is responsible for keeping our office running seamlessly while providing high-level administrative support to leadership.
Key Responsibilities
Office Maintenance & Facilities
- Manage the day-to-day office operations by ensuring a clean, organized and welcoming environment that reflects our brand's identify.
- Manage vendor relationships including facilities, supplies, IT services and building management.
- Oversee procurement and inventory of office supplies, equipment, and consumables.
- Coordinate office maintenance, repairs, workspace set up and improvement projects.
- Plan and execute internal events and team celebrations coordinating with vendors and caterers.
- Support new hire onboarding logistics including equipment, orientations, and workspace setup.
- Manage incoming and outgoing mail, packages and other services.
- Manage the office budget, including tracking expenditures and identifying cost saving opportunities.
Executive & Administrative Support
- Provide executive support to senior leadership, including meeting scheduling, correspondence, international and domestic travel coordination, and presentation and report preparation.
- Assist in recruiting initiatives by posting job descriptions, reviewing candidates, and conducting screening interviews with shortlisted candidates.
- Lead administrative onboarding and offboarding processes for employees including
- Assist in benefits administration and enrolling and terminating eligible employees.
- Prepare materials, agendas and presentations ahead of key meetings.
- Manage confidential matters including personnel, legal and financial information with full discretion.
Qualifications
- Bachelor's degree required
- 5+ years of progressive experience in office management, executive assistant or a similar administrative role.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Demonstrated ability to manage multiple priorities in a fast-paced environment with exceptional organizational skills and follow-through.
- High attention to detail and a natural problem-solving mindset.
- Strong interpersonal skills with a professional, positive and proactive approach.
- Previous experience in office management, human resources, event coordination or business administration preferred.
Who You Are
- Initiative & Ownership — Proactively identifies needs and takes action without being asked.
- High Standards for Order & Cleanliness – Takes pride in a tidy, well organized workspace.
- Bias for Action – Thrives in a fast-paced environment, prioritizes effectively and consistently delivers ahead of schedule.
- Attention to Detail — Consistently produces accurate, high-quality work.
- Discretion & Confidentiality — Handles sensitive information with professionalism.
- Collaboration — Works effectively across teams and with all levels of staff.
- Empathy — Deeply attuned to employee needs and committed to inclusive experiences.
This role will be required in person five days per week on a part-time schedule of 5 hours per day starting at 9:00 AM. The hourly rate for this position will be $35.00 - 40.00/ hour depending on experience. This position is not eligible for benefits.