Office Manager & Executive Assistant (Part-Time)

About the job Office Manager & Executive Assistant (Part-Time)

Position Summary

The Office Manager & Executive Assistant role is responsible for keeping our office running seamlessly while providing high-level administrative support to leadership.

Key Responsibilities

Office Maintenance & Facilities

• Manage the day-to-day office operations by ensuring a clean, organized and welcoming environment that reflects our brand's identify.
• Manage vendor relationships including facilities, supplies, IT services and building management.
• Oversee procurement and inventory of office supplies, equipment, and consumables.
• Coordinate office maintenance, repairs, workspace set up and improvement projects.
• Plan and execute internal events and team celebrations coordinating with vendors and caterers.
• Support new hire onboarding logistics including equipment, orientations, and workspace setup.
• Manage incoming and outgoing mail, packages and other services.
• Manage the office budget, including tracking expenditures and identifying cost saving opportunities.

• Provide executive support to senior leadership, including meeting scheduling, correspondence, international and domestic travel coordination, and presentation and report preparation.
• Assist in recruiting initiatives by posting job descriptions, reviewing candidates, and conducting screening interviews with shortlisted candidates.
• Lead administrative onboarding and offboarding processes for employees including
• Assist in benefits administration and enrolling and terminating eligible employees.
• Prepare materials, agendas and presentations ahead of key meetings.
• Manage confidential matters including personnel, legal and financial information with full discretion.

• Bachelor's degree required
• 5+ years of progressive experience in office management, executive assistant or a similar administrative role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Demonstrated ability to manage multiple priorities in a fast-paced environment with exceptional organizational skills and follow-through.
• High attention to detail and a natural problem-solving mindset.
• Strong interpersonal skills with a professional, positive and proactive approach.
• Previous experience in office management, human resources, event coordination or business administration preferred.

• Initiative & Ownership - Proactively identifies needs and takes action without being asked.
• High Standards for Order & Cleanliness - Takes pride in a tidy, well organized workspace.
• Bias for Action - Thrives in a fast-paced environment, prioritizes effectively and consistently delivers ahead of schedule.
• Attention to Detail - Consistently produces accurate, high-quality work.
• Discretion & Confidentiality - Handles sensitive information with professionalism.
• Collaboration - Works effectively across teams and with all levels of staff.
• Empathy - Deeply attuned to employee needs and committed to inclusive experiences.