Office Manager - Department of Cell and Developmental Biology - College of LAS

Duties & Responsibilities

• On behalf of the Department Head and as required to meet routine departmental needs: compile reports and data, communicate and interpret Department policies and procedures to administration, faculty, staff, students, and the public.
• Responsible for the day-to-day operation of the office: staff scheduling; coordinating work assignments; monitor departmental expenditures for compliance with campus policies and procedures:
• verify funding for RA appointments in communication with supervising faculty
• submit appointment requests via the appropriate system or workflow
• serve as a liaison between departmental employees and the School HR office relating to various HR matters.
• Oversee and coordinate conferences, faculty travel, accommodations for special guests of the department the annual departmental conferences. Purchase materials and services using p-card and t-card in support of departmental events and activities. Review, approve, and process employee reimbursement vouchers, travel vouchers and journal vouchers via Banner for expenses incurred.
• Coordinate administrative items as per established timetables of the Department, School, College, and the University such as promotion and tenure submissions, third-year reviews, and sabbatical.
• Assist the Department Head in the management of Department resources for adherence to policies and procedures.
• Supervise lower-level departmental office support employees
• Provide clerical and administrative support for the Department Head: open, review, respond to routine mail; maintain personal appointment calendar; compose both routine and confidential correspondence; schedule faculty meetings according to established policies & timetables.
• Serve as backup timesheet approver for bi-weekly unit employees and monitor to ensure timely submission of timesheets; advertise undergraduate hourly job openings via the Virtual Job Board.
• Other duties as assigned to further the mission of the department.