Office Manager

Office Manager

Office & Facilities Management

Position Summary

The Office Manager is responsible for ensuring the smooth and efficient day-to-day operations of the office environment. This role oversees administrative functions, facilities management, vendor coordination, and employee support services. The Office Manager serves as a central point of contact for office-related needs, working cross-functionally to maintain a productive, organized, and welcoming workplace. This individual will collaborate with leadership, property management, and external partners to uphold operational standards and support company growth.

Key Responsibilities

• Office Operations & Administration

• • Oversee daily office operations, ensuring a clean, organized, and fully functional work environment.

  • Develop and implement office policies, procedures, and systems to improve operational efficiency.

  • Manage office supplies, equipment inventory, and procurement processes.

  • Coordinate office moves, space planning, and workspace configuration as needed.

• Facilities & Building Management

• • Serve as primary liaison with property management, building engineers, and maintenance teams.

  • Oversee building access, security protocols, key management, and door hardware systems.

  • Coordinate with MEP firms and contractors for building maintenance, repairs, and improvements.

  • Ensure compliance with building rules, regulations, safety codes, and COI requirements.

• Vendor & Contract Management

• • Source, evaluate, and manage relationships with office service vendors (cleaning, catering, IT, security, etc.).

  • Negotiate contracts, service agreements, and pricing to ensure cost-effectiveness and quality.

  • Monitor vendor performance, ensure SLA compliance, and resolve service issues promptly.

  • Maintain a current directory of required and preferred vendors with contact information.

• Budget & Financial Oversight

• • Develop and manage the office operations budget, tracking expenses and identifying cost-saving opportunities.

  • Process invoices, purchase orders, and expense reports related to office operations.

  • Prepare monthly and quarterly budget reports for leadership review.

• Employee Experience & Support

• • Act as the first point of contact for employee office-related requests, questions, and concerns.

  • Coordinate onboarding logistics for new hires including workspace setup, access badges, and equipment.

  • Plan and organize office events, team-building activities, and company gatherings.

  • Support health and safety initiatives, emergency preparedness, and workplace wellness programs.

• Communication & Coordination

• • Maintain effective communication channels between departments regarding office operations and updates.

  • Prepare and distribute internal communications, memos, and office announcements.

  • Coordinate with executive leadership on administrative priorities and special projects.

Required Skills & Qualifications

• Technical & Professional Skills

• • Proficiency with office management software and tools (e.g., Microsoft Office Suite, Google Workspace, project management platforms).

  • Experience with facilities management systems, building access controls, and space planning tools.

  • Strong organizational skills with meticulous attention to detail and ability to multitask.

  • Budget management experience including expense tracking, forecasting, and vendor negotiations.

  • Excellent written and verbal communication skills.

• Leadership & Interpersonal Skills

• • Proven ability to manage multiple priorities in a fast-paced, dynamic environment.

  • Strong interpersonal skills with the ability to build relationships at all levels of the organization.

  • Self-starter with excellent problem-solving abilities and a proactive, solutions-oriented mindset.

  • Experience supervising administrative staff or office support teams.

• Industry Experience

• • 3–5 years of progressive experience in office management, facilities coordination, or administrative operations, preferably within commercial real estate, property management, corporate services, or professional services environments.

  • Familiarity with building codes, safety regulations, and workplace compliance standards.

Education & Certifications

• Bachelor's Degree in Business Administration, Facilities Management, Communications, or a related field is required.

• Associate's Degree with equivalent professional experience will be considered.

Additional Requirements

• Ability to be on-site during core business hours with flexibility for occasional early morning, evening, or weekend needs.

• Ability to lift up to 40 lbs and perform light physical tasks related to office setup and maintenance.

• Strong commitment to fostering an inclusive, supportive, and collaborative work environment.

• Valid driver's license and ability to travel locally between office sites as needed.

Salary Range

• Please note that the salary information provided herein is base pay only (gross); it does not include other forms of compensation which may or may not apply to this specific position, namely, performance-based bonuses, benefits-related payments, or other general incentives - none of which are guaranteed, may be subject to specific eligibility requirements, and are wholly within the discretion of Astreya to remit.
• Further, the salary information noted above is a range that consists of a minimum and maximum rate of pay for this specific position. Where an applicant or employee is placed on this range will depend and be contingent on objective, documented work-related considerations like education, experience, certifications, licenses, preferred qualifications, among other factors.

Astreya offers comprehensive benefits to all Regular, Full-Time Employees,including:

• Medical provided through UHC (PPO, HSA, Surest options) / Medical provided through Kaiser (HMO option only) for California employees only

• Dental provided through UHC

• Nationwide Vision provided by UHC

• Flexible Spending Account for Health & Dependent Care

• Pre-Tax Account for Commuter Benefit/Parking & Transit (location-specific)

• Continuing Education and Professional Development via various integrated platforms, e.g. Udemy and Coursera

• Corporate Wellness Program provided by Goomi Group

• Employee Assistance Program

• Wellness Days

  401k Plan

• Basic and Supplemental Life Insurance

• Short Term & Long Term Disability

• Critical Illness, Critical Hospital, and Voluntary Accident Insurance

• Tuition Reimbursement (available 6 months after start date, capped)

• Paid Time Off (accrued and prorated, maximum of 120 hours annually)

• Paid Holidays

• Any other statutory leaves, paid time, or other ancillary benefits required under state and federal law