Office Manager

This job is posted on behalf of Design Management Company by Top Echelon.

Office Manager
Residential Interior Design Firm

We are looking for an organized, proactive Office Manager to keep our growing interior design studio running smoothly. This role is the operational center of the office. You’ll support our designers and project managers, handle administrative and financial work, and help give clients, vendors, and staff a great experience.

Key Responsibilities

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• Oversee daily office operations and administrative systems
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• Manage client invoicing, retainers and deposits, accounts payable and receivable, and expense tracking
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• Keep project financials accurate in Studio Designer, including proposals, purchase orders, time billing, and client statements
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• Track trade accounts, sales tax, and reconciliations with vendors, showrooms, and workrooms
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• Coordinate HR functions, onboarding, benefits, and employee records
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• Support design teams with contracts, letters of agreement, and new project setup
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• Be the first point of contact for clients, vendors, showrooms, receivers, and installers
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• Manage office technology, supplies, the sample library, and vendor relationships
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Qualifications

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• 3+ years of office management or administrative experience at an interior design firm (required)
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• Working knowledge of interior design business practices, including purchasing, client deposits, markups, and order tracking
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• Experience with bookkeeping and Microsoft Office
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• Strong organizational, communication, and multitasking skills
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• Experience with Studio Designer strongly preferred. Familiarity with QuickBooks or similar design project management software is a plus
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What Success Looks Like

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• Smooth, efficient office operations
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• Accurate invoicing, purchasing, and financial tracking
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• Orders that are tracked and communicated, with no surprises for clients or designers
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• Well-organized project and business records
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• Positive, dependable support for clients and staff
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This role is a good fit for someone who already knows the pace of an interior design studio, enjoys wearing many hats, and likes helping a creative team do its best work every day.

To apply for this position, please submit:

your resume and three professional references as outlined below.

All experience, references and statements related to your application or candidacy are presumed to be truthful and accurate and are subject to validation. Providing false or misleading information, or omitting relevant information, may be grounds for the withdrawal of any application or candidacy. References from former peers and colleagues, rather than the employer itself, may be deemed insufficient and additional information may be required. Design Management Company has sole and exclusive discretion to determine whether the information provided by a candidate is sufficient.

How DMC helps YOU land your next position!

Design Management Company has over 20 years of networking, resources and experience in the interior design, architecture, construction and home furnishings industry, so we understand businesses and hiring needs. We specialize in helping interior design and architecture firms, showrooms and manufacturers find the best people to work for them. We have a proven track record of recruiting and placing top professionals within the Architecture Design Industry. Nothing makes us happier than creating the perfect fit.

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• Candidates WIN: We don’t match resumes to job descriptions, we match people to positions. We are interested in your professional development and career growth and want your next position to build on both!
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• Employers WIN: We practically eliminate the possibility of a wrong hire while advising on current market trends, compensation packages and staff management.
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• We pay referral fees up to $1,500 for referrals to talented candidates and employers who need to hire!
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