Flex is the diversified manufacturing partner of choice that helps market-leading brands design, build and deliver innovative products that improve the world.
A career at Flex offers the opportunity to make a difference and invest in your growth in a respectful, inclusive, and collaborative environment. If you are excited about a role but don't meet every bullet point, we encourage you to apply and join us to create the extraordinary.
Job Summary
Role Overview
We are seeking a highly organized, execution-focused Office Manage to support a fast-paced industrial manufacturing site. This role is critical to ensuring professional front-office operations, delivering seamless administrative support to site leadership, and maintaining a high-standard workplace environment aligned with operational excellence.
Key Responsibilities
Office & Front Office Operations
- Oversee daily office operations, meeting rooms, and shared resources
- Manage receptionist and front desk experience, ensuring professional visitor engagement
- Maintain office systems, supplies, and administrative processes
Executive Support
- Provide direct administrative support to site leadership (calendar, meetings, communications)
- Coordinate leadership meetings, presentations, and site-level communications
- Support planning and execution of leadership events and reviews
Visitor & Customer Coordination
- Own end-to-end visitor management for customers, audits, and leadership visits
- Coordinate logistics, site access, and cross-functional alignment for tours and events
Facilities Cleanliness & Workplace Standards
- Manage custodial staff and ensure high standards of cleanliness and sanitation
- Conduct routine inspections of office and common areas
- Partner with Facilities/Safety to maintain a safe, organized, and compliant workplace
Branding & Workplace Experience
- Manage site branding to ensure alignment with corporate standards
- Project manage office and facility branding enhancements and improvements
- Support initiatives that enhance employee experience and site professionalism
Additional Support
- Assist with onboarding logistics and administrative coordination
- Support site initiatives and continuous improvement projects
Qualifications
- 5+ years in office management, executive support, or similar role (manufacturing or industrial environment preferred)
- Strong organizational and project management skills
- Ability to operate independently in a fast-paced, operational setting
- Excellent communication and stakeholder management skills
- Experience managing vendors and service providers
- Proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Teams)
- Fluency in English and Spanish (written and verbal) preferred
What Success Looks Like
- Professional, well-organized front office and visitor experience
- Seamless support to site leadership
- High standards of workplace cleanliness and organization
- Effective coordination of site visits, audits, and events
- On-time execution of administrative and branding initiatives
Why Join Us
- Play a key role in supporting site leadership and operational excellence
- High-visibility position with cross-functional impact
- Opportunity to shape workplace experience in a growing manufacturing environment
What you'll receive for the great work you provide:
- Full range of medical, dental, and vision plans
- Life Insurance
- Short-term and Long-term Disability
- Matching 401(k) Contributions
- Vacation and Paid Sick Time
- Tuition Reimbursement
Application Deadline:
Applications for this job position will be accepted for at least five days following the job posting start date below and continuing until the end date below or until the position is filled. This posting may close sooner due to application volume.
Job Category
Operations
Relocation: Not eligible
Is Sponsorship Available?
No
Flex is an Equal Opportunity Employer and employment selection decisions are based on merit, qualifications, and abilities. We do not discriminate based on: age, race, religion, color, sex, national origin, marital status, sexual orientation, gender identity, veteran status, disability, pregnancy status, or any other status protected by law. We're happy to provide reasonable accommodations to those with a disability for assistance in the application process. Please email accessibility@flex.com and we'll discuss your specific situation and next steps (NOTE: this email does not accept or consider resumes or applications. This is only for disability assistance. To be considered for a position at Flex, you must complete the application process first).