Office Manager

Job Overview: The Office Manager at CCS Facility Services will be responsible for overseeing the day-to-day administrative functions of our Orange County branch. This role requires a proactive and adaptable professional who can manage various tasks, coordinate office activities, and ensure a smooth workflow. The ideal candidate will be adept at multitasking, possess strong organizational skills, and have a keen eye for detail.

Key Responsibilities:

• Supervise and manage administrative staff, ensuring efficient and effective office operations.

• Implement and maintain office policies and procedures to optimize workflow.

• Monitor and manage timekeeping practices, labor budgets, and check distribution for the branch field personnel.

• Act as a liaison between different departments, fostering open communication and collaboration.

• Coordinate open enrollment activities and management of documentation.

• Assist in labor budget preparation for customer locations.

• Assist in the recruitment process, including onboarding new employees.

• Maintain employee records and support HR functions if necessary.

• Manage office equipment and technology resources.

• Troubleshoot basic IT issues or liaise with the IT department for resolution.

• Coordinate employee recognition program.

• Manage and maintain vendor accounts and relationships.

• Serve as the administrator for fleet and select applications.

• Coordinate meetings, conferences, and events, both internal and external.

• Manage mobile devices for all personnel.

• Maintain customer contact lists.

Qualifications:

• Bilingual (English, Spanish) required.

• Proven experience as an Office Manager or in a similar administrative role.

• Excellent organizational and multitasking abilities.

• Strong communication and interpersonal skills.

• Intermediate to advanced Microsoft Excel capabilities.

• Familiarity with basic financial and budgeting principles.

• Ability to work independently and collaboratively in a fast-paced environment.