Office Manager

Job Description:

Now hiring for an Office Manager

Location: Columbia, TN

Pay Rate: $18.00 - $19.00 per hour

Schedule: 8 AM - 4:30 PM | Monday - Friday

Be the First Office Hello

Looking for Office Manager jobs in Columbia where organization and a welcoming attitude make a difference every day? This opportunity lets you support visitors, customers, and coworkers while helping maintain professional and efficient front-office operations.

This is an administrative professional role that requires an organized, detailed person to facilitate member/donor communications, inventory, invoices, donations, and event registrations. It is rewarding and much needed position with an organization serving some of the best people in the world.

If your skills and experience are a good match for this role please apply today. This opportunity is being offered by Staffmark to qualified candidates.

Education Requirements

• Associate degree preferred or an equivalent combination of education and relevant administrative experience.
• Proficiency in Microsoft Office applications and standard business software.
• Ability to maintain accurate records, reports, and financial documentation.

Experience Requirements

• Previous administrative, office management, program coordination, or nonprofit support experience preferred.
• Experience managing databases, files, registrations, financial records, and organizational correspondence.
• Experience processing invoices, payments, donations, and materials requests with accuracy and timeliness.
• Experience supporting meetings, conferences, events, and stakeholder communications.

Preferred Qualifications

• Highly organized with strong time management and multitasking abilities.
• Self-motivated with the ability to work independently and meet deadlines.
• Strong verbal and written communication skills.
• Ability to maintain confidentiality and handle sensitive information professionally.
• Strong attention to detail and recordkeeping abilities.
• Mission-driven mindset with a commitment to supporting educational, leadership development, and community-focused programs.
• Proficiency in file management, asset tracking, and administrative reporting.

Physical Capabilities

• Ability to sit, stand, and work at a computer for extended periods.
• Ability to organize, file, and maintain physical and electronic records.
• Ability to travel locally for meetings, events, or program support as needed.
• Ability to perform general office tasks in a professional environment.

Job Duties

• Provide administrative support for multiple education, leadership development, and community engagement programs.
• Maintain program records, files, databases, contact lists, and organizational documentation.
• Process donations, payments, invoices, registrations, and related financial records accurately and confidentially.
• Assist with conference, meeting, and event registrations and coordination activities.
• Prepare reports, track program results, and maintain records for organizational reporting requirements.
• Manage program correspondence, participant communications, and stakeholder inquiries.
• Support the collection, organization, and maintenance of program data and reports.
• Maintain files, records, and asset management systems to ensure accurate documentation.
• Assist staff with special projects, program initiatives, and department objectives.
• Communicate effectively with team members, community partners, program participants, and stakeholders.
• Support the organization's mission by providing high-quality administrative and operational assistance.
• Perform additional duties and special assignments as needed.

Benefits

• Competitive Weekly Pay
• Comprehensive Benefits including medical, dental, and vision coverage.
• Life Insurance and Disability Insurance for added peace of mind.
• Optional 401(k) Plan to help you prepare for the future.
• Professional Office Environment with opportunities to develop administrative, customer service, and business support skills.

"I was able to start my assignment quickly because of their fast responses and flexibility" Amanda, Staffmark Associate

What You Will Do

As a Office Manager you will greet visitors, answer and route telephone calls, respond to routine questions, schedule appointments, manage calendars, receive and distribute correspondence, maintain records, perform data entry, organize front-office areas, and provide general administrative support while creating a professional and welcoming experience for customers, visitors, and employees.

The Office Manager supports daily office operations by welcoming visitors, managing communications, and providing dependable administrative assistance. This role requires professionalism, organization, and excellent interpersonal skills.

A successful Office Manager understands front-desk procedures, telephone systems, scheduling, business communication, and customer service while maintaining an organized and welcoming workplace. Dependable performance contributes directly to efficient office operations.

This career offers rewarding opportunities for individuals who enjoy working with people and supporting business teams.

About Us

At Staffmark, we connect hardworking people with great companies, creating opportunities that make a lasting impact.

Staffmark is an equal opportunity employer. All applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, or any other legally protected status. Staffmark offers reasonable accommodations for qualified individuals with disabilities; contact your local branch for inquiries. Staffmark is an E-Verify employer. See our Privacy Notice for Candidates and Employees/Contractors at https://smgroupna.com/privacy-notice-for-candidates-and-employees-contractors. By applying, you consent to receive AI-generated and non-AI-generated calls, texts, or emails from Staffmark Group, its affiliates, and partners. Frequency varies and message/data rates may apply. Reply STOP to cancel or HELP for help.