No visa sponsorship available.
PositionSummary
The Office Manager ensures the smooth, day-to-day standardized operation of the company’s office and shared workspace at our state of the art a solar module manufacturing operation. Reporting to the Plant Manager, this role owns overall coordination of office, relevant vendor and supplier relationships, office supplies and equipment, the reception and front-desk experience, and administrative support to the broader team, and supervises the Receptionist. The Office Manager partners with Operations Teams, Human Resources, Finance, and Environmental Health & Safety (EHS) to keep the workplace organized, safe, well-stocked, and welcoming. This is a hands-on, fast paced, on-site role well suited to an organized, service-oriented professional.
Essential Job Duties & Responsibilities
Office &Facilities Operations
- Oversee day-to-day office and reception operations and upkeep of the office and shared spaces
- Coordinate office and general area improvements and repairs with facility manager.
- Support office access, seating, and space planning in partnership with the onsite teams.
- Ensure common areas, conference rooms, and breakrooms are standardized, organized, stocked, and functional in line with our LEAN Operations standards
- Work to standardize all areas and procedures in alignment with our LEAN Operating system principles, including 5S, visual workplace and standard work.
- Support workplace safety in partnership with EHS, including supplies and basic compliance.
- Manage relevant relationships with office and general support related vendors.
- Order and track office supplies, relevant equipment.
- Evaluate vendors for cost, quality, and service, and recommend changes as needed.
- Collaborate with the Operations Team Managers to ensure staff have a safe, collaborative and welcoming office environment to work in.
Reception &Administrative Support
- Supervise the Receptionist, providing direction, coaching, scheduling, and performance feedback.
- Oversee the front-desk and reception experience for employees, candidates, and guests.
- Manage incoming and outgoing mail.
- Provide administrative support such as scheduling, travel coordination, and document preparation.
- Maintain office records, directories, and shared calendars.
- Provide administrative support to leadership as needed.
- Develop presentations and reports
- Handle sensitive and highly confidential material.
- Drive continuous improvements in organizational efficiency
Events &Workplace Experience
- Develop planning and full coordination of logistics for meetings, on-site events, and company gatherings.
- Support onboarding logistics for new hires, including workspace setup, supplies, and access.
- Help maintain a welcoming, organized, and positive workplace environment.
- Work with Employee curator to ensure an engagement and collaboration.
Education& Experience
Education
- High school diploma or equivalent required.
- Associate’s or bachelor’s degree in Business Administration or a related field preferred.
Experience
- Minimum of three years of experience in office management, administration, or operations support.
- Experience managing vendors, supplies, and budgets preferred.
- Direct Experience supporting C-level individuals with direct administrative support.
- Proficiency in Microsoft Office and common office and collaboration tools.
- Strong organizational, multitasking, and interpersonal skills with a service-oriented mindset.
- Experience in a manufacturing, industrial, or similar environment a plus.
- Ability to solve problems and highly adaptable
- Strong communication skills