Office Manager

Office Manager – Boca Raton, FL

Position Summary:

The Office Manager plays a critical role in ensuring the efficiency and organization of the boutique law firm’s daily operations. This individual will manage administrative processes, oversee office logistics, assist with HR and billing functions, and support attorneys and paralegals in delivering outstanding client service.

Responsibilities:

• Oversee all office operations, including scheduling, supply management, and vendor coordination.
• Manage incoming and outgoing correspondence, including phone calls, mail, and email inquiries.
• Coordinate onboarding, payroll, and HR documentation for staff and attorneys.
• Assist with client intake, billing coordination, and expense tracking.
• Maintain records, files, and confidential information with accuracy and discretion.
• Support partners and attorneys with administrative tasks, travel arrangements, and calendar management.
• Oversee IT and facilities needs, liaising with service providers as necessary.
• Help plan firm events, meetings, and client functions.
• Ensure compliance with office policies, procedures, and best practices.

Qualifications:

• Bachelor’s degree preferred; equivalent experience accepted.
• 3–5 years of office administration or legal operations experience (law firm experience strongly preferred).
• Strong organizational and multitasking skills with a proactive, solution-oriented mindset.
• Familiarity with legal billing, case management, or document management software.
• Excellent communication and interpersonal skills.
• Proven ability to maintain confidentiality and handle sensitive information.
• Proficiency with Microsoft Office Suite and QuickBooks.