We are seeking a highly organized and experienced
Office Manager to lead the administrative operations of our family medical practice. This role ensures the clinic runs smoothly day-to-day, with a strong focus on staff scheduling, payroll processing, and back-office coordination. The ideal candidate is a proactive problem-solver who thrives in a fast-paced healthcare setting and is committed to delivering exceptional support to both staff and patients.
Key Responsibilities
- Oversee daily operations to ensure the office runs efficiently and professionally
- Manage staff schedules, including providers, medical assistants, and front desk personnel
- Process biweekly payroll accurately and on time, including timekeeping and PTO tracking
- Maintain appointment calendars and coordinate patient flow to optimize provider productivity
- Collaborate with HR on hiring, onboarding, and maintaining up-to-date office policies
- Monitor office equipment and coordinate with IT for maintenance and troubleshooting
- Ensure compliance with HIPAA, OSHA, and other healthcare regulations
- Support front desk operations and assist with patient service issues as needed
Qualifications
- High school diploma or GED required; associate’s or bachelor’s degree preferred
- Minimum 5 years of experience in medical office management
- Proven experience with payroll systems and back-office operations
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and scheduling software
- Familiarity with Electronic Health Records (EHR) systems
- Excellent communication, leadership, and organizational skills
- Strong attention to detail and ability to manage multiple priorities