Office Management/Staff Officer – Skill Level 3 – HDN
Clearance Required: TS/SCI
Location: Springfield, VA - 100% onsite
Duties Include:
- Provide services as a focal point for foreign language and related testing.
- Administer and proctor testing.
- Ensure proper safeguarding of data, assistance in the accountability and maintenance of the NGA Language Lab and testing room equipment,
- Update PeopleSoft records on all individuals who take the Defense Language Proficiency Test (DLPT), Oral Proficiency Interview (OPI), or DoD approved foreign language tests.
- Administer the DLPT for eligible employees, to include federal civilian employees, military personnel, and contractors, if applicable.
Schedule the OPI with the Defense Language Institute, when applicable
Complete personnel action requests (PARs) for individuals who qualify for foreign language proficiency pay.
- Collaborate with the other members of HDN and coordinate and collaborate with NGA Directorates and Offices to ensure the NGA foreign language-testing program meets their requirements.
- Support HDN administration of processes for:
Submission of PAR after receipt of test results, where applicable
Updating PeopleSoft records
Maintaining schedules to complete office suspense
Documenting reasons for delay and updating schedules
Marketing endeavors include regular updating training announcements to webpage, in-person attendance at NGA sponsored events (NST Conferences, New Employee Orientation, Deployer Conferences, and other briefings/office related meetings).
Back-up for NGA West for course facilitation to include escorting instructors, receiving, and distributing materials.
Responsible for regularly updating HDN's website and correlative training links.
Roundtable Culture and Language Exchange Program (RCLEP) to include maintaining the Wiki's and blogs and developing collaborative site for each group.
Serve as HDN's point of contact for the NAVIGATE NGA New Employee Orientation will collaborate with NAVIGATE staff to ensure HDNP programs are presented to new employees
Responsible for maintaining HDNP's English enhancement webpage
- Support HDN efforts concerning the NGA Human Geography efforts.
- Collaborate with members of NGA, DoD, and the IC on response to taskers, to include data calls metrics, corporate communications, business process improvement, strategic planning, and CONOPs
Required Skills:
- Minimum 6 months demonstrated experience using DTS.
- Minimum 12 demonstrated experience tracking and managing formal taskers.
- Minimum 6 months demonstrated experience using SharePoint
Desired Skills:
- Level 1 proficiency in a foreign language in accordance with the Defense Language Proficiency Test (DLPT)
- Familiarization with Human Language Technology tools such as Mango, SOFTS, Foreign Language Play-Away, GLOSS, etc.