The Office Coordinator provides comprehensive administrative and operational support to the branch office, working closely with the Office Manager to ensure efficient daily operations. A significant portion of this role is dedicated to MLS listing management and transaction support for sales associates. This position serves as a key resource for agents throughout the listing process while also providing front-desk reception, customer service, and general administrative support.
Our process includes a HireVue assessment for all applicants for this requisition. Our recruiting team reviews each submission, and selected candidates will have the chance to meet with a member of the team
What You'll Do
- Provide administrative support related to MLS and contract processes, including entering, maintaining, and updating listings and documents in MLS and other real estate databases.
- Serve as a trusted resource for agents, providing day-to-day support and helping keep transactions and office operations running smoothly.
- Act as a key point of contact for the office by managing front desk activities, incoming calls, visitors, and general office communications.
- Support the onboarding of new agents by coordinating materials, systems access, and office orientation.
- Assist with marketing materials, listing presentations, office communications, and agent support initiatives.
- Partner with Accounting to submit and track billing and expense documentation.
- Help create a professional and welcoming office environment by maintaining supplies, coordinating meetings and events, and supporting overall office operations.
- Take on additional projects and responsibilities that contribute to the success of the office and the agents we support.
What We're Looking For
- Minimum of one (1) year of customer service experience in a professional office environment required; Texas Real Estate License strongly preferred, or proven relative experience.
- Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint); working knowledge of Adobe Acrobat preferred.
- Ability to learn new systems quickly and maintain accurate, well-organized digital records.
- Strong organizational skills with the ability to manage multiple priorities and deadlines.
- Excellent written and verbal communication skills.
- A professional, dependable team player with strong problem-solving skills and attention to detail.
Why Join MTSIR
- Join a well-established, respected luxury real estate brand.
- Work in a collaborative, professional office environment.
- Opportunity to expand skills in real estate operations and office management.