This position is 8 hours/day for 260 days/year
As part of the application process for this clerical position, applicants must complete an online typing test and achieve a minimum score of 40 words per minute (WPM). Please upload your typing test results to your application before submitting it. Typing Test Link: 5 Minute Typing Test
BREMERTON SCHOOL DISTRICT 100-C
JOB DESCRIPTION - OFFICE COORDINATOR, SPECIAL EDUCATION SERVICES
Reports to and evaluated by: Director of Special Services or Designee
JOB SUMMARY:
The position of Office Coordinator, Special Education Services is responsible for supporting the department administrator; assisting staff, parents, community and vendors; supervising office staff and delegating department clerical workload; preparing reports and documents; analyzing data and information; and working with administrators, staff and parents in providing service to students with disabilities.
ESSENTIAL FUNCTIONS:
- Supervise office staff and monitor workloads to maintain department efficiency and timely completion of assigned tasks
- Prepare and manage financial revenue and expenditures documentation for state and federal special education funding, including the annual Safety Net application(s)
- Prepare monthly staffing reports as needed, monthly discipline and suspension reports and annual OSPI Special Education Personnel and Restraint and Isolation Reports
- Manage and distribute a regular Department newsletter to contain important guidance, legal updates, professional development opportunities, staff spotlights, and events calendar
- Coordinate distribution and collection of annual parent, student, and staff survey using the District's agreed upon survey tool
- Arrange special education transportation, Home/Hospital Instruction and department meetings and training as necessary
- Coordinate all district-wide state alternative assessment activities including compliance, training, and test collection of materials needed for WA-AIM
- Order instructional materials and supplies for various Special Services departments
- Prepare reports and documents for information dissemination and meeting audit requirements
- Communicate information to Directors and itinerant staff on the implementation of the district's technology plan for Special Education Services
- Maintain data to provide current and accurate information
- Attend meetings and training as required to improve knowledge and skills
- Perform other duties as assigned
QUALIFICATIONS:
- Education: High school diploma or equivalent required; Post-secondary business training in accounting or related course work preferred
- Experience: Two (2) years of previous job-related experience in a school district environment; special education department experience preferred
- Possess skills to use standard office equipment, including a computer and related software; calculate funding formulas; perform basic math calculations
- Knowledge of general clerical procedures utilizing word processing, database and spreadsheet software
- Knowledge of special education laws; state assessment compliance and timelines; budgeting and accounting principles
- Ability to supervise others; work with staff, students and their parents; apply special education staffing formulas; coordinate with outside agencies regarding students
- Ability to communicate effectively both orally and in writing, demonstrating the proper use of grammar, punctuation, and spelling
- Ability to work with minimal supervision; organize and prioritize work; establish and maintain cooperative working relationships with staff and the community
- Maintain confidentiality in all work-related matters
This position qualifies for medical insurance, dental insurance, vision insurance, life insurance, disability insurance, retirement benefits, sick leave, vacation, personal leave and 13 paid holidays.